Closing Admin Assistant - Bilingual

Essential Functions

• Strong written and verbal communication skills
• Advanced skills in Outlook and other MS Office programs, including Excel, Word, PowerPoint, Visio
• Highly organized with strong attention to detail
• Excellent time management, able to effectively prioritize
• Ability to handle highly sensitive, confidential and non-routine information
• Strong interpersonal skills; comfortable working with people at all levels of the organization
• Receives and directs internal calls, messages to appropriate personnel
• Assists with scheduling and preparing meeting and conference rooms as needed

Minimum Qualifications

• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
• Must be able to work under pressure and meet deadlines
• 2 to 4 years work experience as an administrative assistant
• Ability to work independently and to carry out assignments to completion within parameters of instructions given
• Must be able to type at a rate at least 30 WPM
• High school diploma or equivalent required
• Associate degree preferred
• Excellent computer proficiency (MS Office – Word, Excel and Outlook)

Physical Demands

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
• Must be able to talk, listen and speak clearly on telephone
• Able to sit at a work station for prolonged periods of time