Clinical Warehouse Receiving Coordinator

Location: Logistics Parkway, Rockford | Department: Warehouse | Shift: First Shift

About the role

The Clinical Warehouse Receiving Coordinator assists the Clinical Warehouse Lead/Supervisor/Manager in maintaining inventory counts and quality control procedures for incoming product deliveries. This role ensures timely receipt of products, accurate counts, and proper storage methods.

Responsibilities

• Independently perform all functions of receiving for both stock and non-stock items.
• Receive and delegate tasks to other warehouse personnel to accomplish critical tasks in a timely manner.
• Communicate directly with the Clinical Project Management Team and Quality Team.
• Compare packing lists to physical inventory and ensure product matches the packing list.
• Update inventory as product is delivered and process all invoices through the JDE system.
• Contact procurement and business unit departments to resolve issues associated with delivered materials.
• Receive incoming freight utilizing the JDE system and complete all required paperwork, including BOL’s, manifests, and other customer-required documents.
• Maintain ISO standards in all warehouse functions.
• Acquire needed information using computer systems (Internet, MasterControl, JDE, Smartsheets), emails, and phone systems.
• Ensure accuracy of inventory entries and precise data recording.
• Count or weigh materials to verify quantity.
• Distribute processed materials (PTI, Lab, IT, etc.) and packages to the proper recipient.
• Perform receiving duties, including unloading trucks and visually inspecting packages for damage.
• Complete assigned tasks and resolve day-to-day problems.
• Lead assigned personnel on each shift to meet productivity and efficiency targets.
• Implement improvements to optimize warehouse receiving procedures.
• Adhere to all company policies, procedures, and safety rules.
• Maintain a clean and safe work environment.
• Organize warehouse space.
• Perform and support all job requirements as directed by supervisor and/or manager.

Requirements

• Meet TABE testing requirements at approved grade level for the position.
• Basic mathematical skills.
• Intermediate computer skills: ability to perform complex computer tasks and knowledge of various programs.
• Full professional proficiency in English (speaking, reading, and writing).
• P.I.T (Powered Industrial Truck) qualified.
• High reasoning ability: define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret technical instructions in math or diagram form and handle abstract/concrete variables.
• Must read, write, and speak English fluently.
• Use scanners, tablets, radios, phones, and other warehouse machinery.
• Willingness to learn and take on new responsibilities.
• Self-starter who can work independently and coordinate with others.

Preferred Qualifications

• Excellent time management skills.
• Willingness to make decisions.
• Attention to detail.
• Ability to identify and resolve problems in a timely manner.
• Ability to handle multiple demands and work under pressure.
• Efficiency in a fast-paced environment.
• Experience inputting data into JDE systems.
• Flexibility to adapt to changing conditions quickly.
• Ability to implement process improvement initiatives.
• Microsoft Office (Excel, Outlook, PowerPoint, Word) experience.

Skills

• Good verbal, written, and listening communication skills.
• Commitment to excellence and high standards.
• Detail-oriented and problem solver.
• Honest, dependable, and quick learner.
• Strong leadership and positive attitude.

Pay

The hiring rate for this position is $19.96–$22.46 per hour, plus eligibility for an annual performance bonus. Final offer amounts are determined by factors including experience, education, credentials, geography, and expertise.

Benefits

• Paid time off.
• Health insurance coverage (including dental and vision).
• Flexible spending account.
• 401(k).