Clinical Supply Chain Coordinator

About the role

The Clinical Supply Chain Coordinator supports the day-to-day execution of clinical supply chain activities, including GMP inventory tracking, clinical labeling and packaging coordination, shipment monitoring, and documentation control. This role works cross-functionally with Quality, Manufacturing, Clinical Operations, and external vendors to maintain accurate, audit-ready records and ensure the timely, compliant flow of clinical trial materials across studies from early development through late-stage trials.

Responsibilities

• Coordinate day-to-day clinical supply activities across active studies under the direction of the Manager, Clinical Supply Chain.
• Track clinical material inventory levels, expiry dates, and resupply needs, and flag potential shortages or risks to the Manager.
• Prepare supply forecasts, shipment schedules, and status reports for cross-functional teams.
• Coordinate meeting logistics, action item tracking, and follow-up communications for supply chain planning meetings.
• Support the review and filing of clinical labels, packaging configurations, master batch records, and distribution documentation.
• Maintain accurate, lot- and kit-level traceability records for investigational and auxiliary materials.
• Reconcile GMP inventory across CMOs and clinical depots, escalating discrepancies as needed.
• Maintain documentation that is organized, complete, and inspection-ready.
• Coordinate with CMOs, packaging/labeling partners, depots, and couriers on routine shipment and scheduling activities.
• Track vendor deliverables and shipment status, escalating delays or issues to the Manager, Clinical Supply Chain.
• Assist in monitoring temperature-controlled shipments and support investigation of excursions or deviations under guidance.
• Maintain vendor contact lists, shipping schedules, and standard operating procedures.
• Support day-to-day monitoring of the IRT/RTSM system, including kit inventory status and resupply alerts.
• Assist in verifying kit numbers, expiration data, and depot-to-site allocations for accuracy.
• Facilitate discrepancies or system issues to the Manager, Clinical Supply Chain for resolution.
• Support maintenance of clinical supply chain SOPs and work instructions.
• Collaborate with QA on documentation requests and audit preparation activities.
• Compile supply-related content for regulatory submissions as directed.
• Perform other duties as assigned.

Requirements

• B.S. in Life Sciences, Supply Chain Management, or a related discipline.
• 2+ years of relevant experience in supply chain, logistics, or clinical operations. Internship or co-op experience in a pharmaceutical or biotechnology setting is a plus.

Skills

• Familiarity with GMP/GDP concepts is a plus.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint) and the ability to quickly learn new applications.
• Excellent written and verbal communication skills.
• Ability to work effectively in a fast-paced, cross-functional environment with changing priorities.
• Team player who takes initiative, follows direction well, and is eager to learn.
• Experience with inventory management systems or IRT/RTSM platforms is a plus.

Pay

$70,000.00 - $90,000.00 annual salary