Clinical Research Finance & CTMS Specialist

Responsibilities

• Clinical Research Finance Support financial oversight of active clinical trials across Gastro Health research sites.
• Track study revenue, earned revenue, open receivables, unpaid invoices, and outstanding sponsor/CRO payments.
• Aid with sponsor invoicing, pass-through cost tracking, start-up fee tracking, milestone billing, visit-based billing, and closeout reconciliation.
• Review study budgets and payment terms to ensure that billable items are properly captured and invoiced.
• Maintain accounts receivables and assist with collections follow-up for unpaid sponsor and CRO balances.
• Collaborate with Finance and Clinical Research leadership to reconcile CTMS financial activity against internal accounting records.
• Identify missed billing opportunities, underpaid items, payment discrepancies, and budget-to-payment variances.
• Support monthly financial reporting for the research program, including revenue, collections, aging, and study-level financial performance.
• Create and maintain CTMS reports to support Finance, Clinical Research leadership, and site-level operational review.
• Build and maintain protocol-specific source document templates for clinical trials.
• Coordinate with sponsors and CROs on payment status, invoice disputes, remittance details, and payment reconciliation.
• Escalate unresolved payment issues to Finance and Clinical Research leadership as appropriate.
• Develop and maintain CTMS reports to support Finance, Clinical Research leadership, and site-level operational review.

Qualifications

• Bachelor’s degree in finance, accounting, healthcare administration, life sciences, or a related field preferred; equivalent experience will be considered
• 3-5 years of Clinical Research experience required
• Prior work in clinical research operations, clinical research finance, research billing, or CTMS administration
• Hands-on use of RealTime CTMS or a comparable clinical trial management system
• Tracking accounts receivable, payment status, sponsor collections, or study-level financial performance
• Development or maintenance of clinical trial source documents, worksheets, or visit templates
• Work with coverage analysis, charge review, payment reconciliation, or clinical trial revenue cycle workflows
• Work in GI, hepatology, IBD, MASH/MASLD, or other specialty clinical trials
• Within a multi-site clinical research organization
• Understanding of clinical trial budgets, sponsor invoicing, visit-based payments, pass-through costs, screen failure payments, and start-up fees
• Proficiency with Microsoft Excel, SmartSheets and standard business productivity tools
• Familiarity with clinical research compliance, GCP, HIPAA, and sponsor/CRO audit expectations