Clinical Research Assistant/Research Support Specialist

About the role

This position reviews clinic schedules to identify potential research participants, conducts outreach and study education, and assists with study visit activities including patient check-in, vital signs, medical history collection, chart review, and follow-up scheduling. Coordinates research visits, laboratory services, specimen collection, processing, storage, and shipment while ensuring compliance with study protocols, safety standards, infection control measures, and data quality requirements.

Maintains study documentation, prepares research charts, organizes study supplies, manages biorepository specimens, and provides clinical support through order entry, medication refill processing, documentation, and coordination with multidisciplinary care teams across multiple clinic locations.

This position is time limited and requires a level II Background check.

Responsibilities

• Screen potential subjects by reviewing clinic schedules to identify potential subjects (after IRB pre-screening approval).
• Conduct outreach to potential participants and provide study education.
• Educate patients/parents on the study and assist with Informed Consent.
• Assist with subject enrollment and follow-up visits.
• Assist study coordinators conducting study visits and prepare study documents.
• Assist with collection and processing of specimens.
• Schedule study visits and follow-up appointments.
• Perform chart abstraction and complete chart reports by abstracting medical information from Electronic Medical Records.
• Enter data as stipulated by the protocols and file study documents.
• Provide clinical support to clinicians at the Ybor Youth Clinic, Children Medical Services, and Davis Clinic, including:
  • Office assistance (answering phones, paperwork management).
  • Entering orders, processing medication refills, creating encounters, documenting telephone notes, and uploading documents.
  • Picking up study drugs from the pharmacy.
• Perform other duties as needed and appropriate.

Requirements

• High school diploma or equivalent.
• Four years of experience in office or administrative support or in research support.
• College education may be substituted for the required experience on a year-for-year basis as per Senate Bill 1310.

This position is conditional upon meeting all employment eligibility requirements in the U.S.

About Us

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged, and driven workforce that strives to be bold. Employees excel in USF’s rich academic environment, which fosters their development and advancement.

In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental, and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee, and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide.

USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference.