Clinical IT Project Manager-Sr

About the Role

Reporting to the Clinical Information Officer (CIO), the Clinical Information Technology Project Manager - Senior will champion, establish, and reinforce Project Management Industry best practices focused on proposal & business case development, requirements gathering, schedule development, oversight & status updates, and related project management practices through the lifecycle with the goal of furthering the missions of the University of Texas Health Science Center at San Antonio.

Responsibilities

• Develop, implement, and reinforce project management methodologies and tools across multi-functional IT teams, internal stakeholders, and external vendors.
• Oversee strategic plan, monitoring and adapting based on institutional portfolio, program, or project needs.
• Review project proposals, define business cases, scope & level of effort, identify goals & objectives, determine capital & support costs, outline risks, assumptions & constraints, verify priorities, identify deliverables, create project plans, and set timelines.
• Adhere to The University of Texas Health Science Center at San Antonio standard operating policies & procedures such as Information Security vendor Person of Interest (POI) process, Request for Proposal (RFPs) processes, and other processes.
• Use off-the-shelf project management tools to track project performance and schedule adherence.
• Organize and lead project meetings with assigned resources, stakeholders, and vendors to discuss project goals and track progress throughout the project lifecycle.
• Document current and future technical workflows as well as end-user workflows with the objective of capturing a summary overview, listing all relevant steps, and identifying potential gaps while offering recommendations to support institutional improvements.
• Provide hands-on assistance with ancillary system configurations and validation rounds when necessary.
• Apply change control management techniques as part of project work or when necessary to meet project scope variations.
• Summarize and present clear and concise progress updates, findings, or recommendations using verbal and written communication techniques.
• Document, analyze, and apply lessons learned from one project to the next, improving and refining each iteration as a repeatable process.
• Provide support and guidance to cross-functional teams including technical & application teams, training team, less experienced project members, and vendor resources.
• Stay informed about Healthcare-IT and Project Management Institute industry trends, technologies, and best practices applicable to UTH's organizational objectives.
• Perform other duties as assigned.

Requirements

• Demonstrated and validated understanding of Project Management Office (PMO) processes, strategies, and methods (waterfall/agile) in a healthcare, clinical, business, and technical setting.
• Proficiency with project management off-the-shelf tools (Microsoft - Project, Excel, Word, PowerPoint, SharePoint, Teams, and other tools) and with data visualization tools (Excel, PowerBI, Tableau, and others).
• Broad management experience and aptitude for applying analytical thinking, problem-solving skills, and the ability to predict clinical, business, or technical challenges and proactively address obstacles.
• Excellent time management and organizational skills and experience establishing guidelines in these areas for others.
• Ability to communicate under pressure, speak publicly, prepare and deliver presentations, and escalate priority issues.
• Friendly, approachable, and open-minded to exploring different options and solutions for any given challenge.

Qualifications

• Bachelor’s Degree in a scientific, business, or technical field or comparable healthcare experience, or four (4) years of comparable healthcare experience may be substituted for a degree.
• Minimum of five (5) years of experience in project management in a Healthcare or related setting working with Epic, leading industry Electronic Health Records (e.g., Cerner, McKesson, Meditech) or ancillary clinical systems.

Licenses & Certifications

• Professional Project Professional (PMP) Certification from an accredited institution is preferred.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

About Us

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery, and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility, and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education, and more. With 17,000 faculty and staff, UT San Antonio has been recognized by Forbes as one of America’s Best Employers for Company Culture.

Benefits

• Medical: UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents receive discounted copays and coinsurance when using UT Health Physicians.
• Life Insurance: Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional coverage.
• Dental: Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, including two PPOs and one dental HMO plan.
• Vision: Fully insured Vision Care benefits are offered by Superior Vision Services, with two plan options providing standard or enhanced vision benefits.
• Disability: Employees can enroll in Disability Insurance which provides income if a non-work-related illness or injury prevents working.
• Flexible Spending Accounts (FSAs): Employees can set aside pre-tax earnings for qualifying dependent daycare expenses or out-of-pocket healthcare expenses.
• Retirement: Eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). Voluntary retirement programs are also available.
• Time Off: Generous leave program including:
  • Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) based on years of service, given at the start of each fiscal year.
  • Extended Illness Bank: 8 hours (1 day) accrued per month for illness or injury after one day of Paid Time Off is used.
  • Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
  • Holidays: 12 set paid holidays each year.
• Discounts: Employees enjoy a range of discounts on services, tickets, and gym memberships.