Clinical Administrative Specialist

Description

Winchester Cardiology and Vascular Medicine is seeking a Clinical Administrative Specialist (CAS) to support clinical operations and enhance patient care coordination. Essential Duties And Responsibilities:

• Process medication prior authorizations (PAs) for all physicians and Advanced Practice Providers (APPs), including submission of appeals when required.
• Manage requests received through multiple channels (e.g., CoverMyMeds, pharmacy faxes, insurance correspondence).
• Prioritize urgent authorizations that require immediate pharmacy coordination and ensure timely, closed-loop communication with consistent status updates.
• Cooky navigation/legal/EEO/scam-warning boilerplate removed.
• Coordinate patient financial assistance processes by supporting completion of required documentation.
• Track and process returned documents to ensure timely submission.
• Manage in-basket workflows by regularly reviewing and prioritizing messages across designated categories (Urgent, Scripts, and Clinical) at multiple intervals throughout the day (morning, midday, and afternoon).
• Serve as the liaison for pharmaceutical representatives by maintaining an up-to-date directory, coordinating onsite visits and educational lunches, and providing support to physicians, APPs, and staff during scheduled sessions.
• Oversee medication sample inventory, ensuring adequate stock levels at all times. Communicate with pharmaceutical representatives to replenish supplies, organize storage areas, and properly dispose of expired medications in accordance with policy.
• Support administrative form processing (e.g., FMLA, disability, DMV) by collecting patient authorizations, pre-completing documentation, obtaining provider signatures, and ensuring timely communication and follow-up with patients.
• Completes clinic inventory and supply tracking; orders supplies when necessary to maintain standard inventory counts.
• Maintain emergency (Code) carts by routinely verifying expiration dates and coordinating timely replacement of expired items.

Secondary Duties And Responsibilities

• Greet patients and escort them to examination rooms.
• Accurately measure and document vital signs, including pulse, blood pressure, respirations, height, and weight, in the electronic medical record (EMR).
• Perform electrocardiograms (EKGs) following established protocols.
• Notify the physician of any significant health changes, hospitalizations, or urgent concerns.
• Retrieve and organize necessary reports, hospital records, or other documentation to support comprehensive patient care.
• Inform the physician when the patient is ready for examination.
• Monitor inventory levels and restock clinical supplies to ensure seamless operations.
• Maintain clean, organized, and fully stocked examination rooms.
• Perform additional tasks or services as directed by the physician or administrator to support the team and ensure high-quality patient care.

Schedule

Monday through Friday, 8:00 AM to 4:30 PM.

Compensation

$18.71 - $ 21.52 hourly

Benefits

• Affordable Health Coverage – Choose from medical, dental, and vision insurance plans with low premiums. We also offer medical insurance options at no cost to the employee.
• Generous Paid Time Off (PTO) – Accrue 3+ weeks of PTO per year.
• Paid Holidays & Extra Time Off – Receive 7 paid holidays and 2 additional half-days.
• 401(k) Retirement Plan – Receive an annual employer contribution to your 401(k).
• Exclusive Employee Perks Program – Access savings on thousands of items, including concert tickets, amusement parks, travel, retail discounts, and more!
• Supplemental Health Coverage – Additional coverage options are available to customize your benefits package and provide extra financial protection.