Clinic Supervisor

Key Responsibilities And Accountabilities

• Oversee daily clinic operations, ensuring smooth workflow and efficiency.
• Monitor patient check-in, triage, and provider schedules to minimize wait times.
• Ensure all equipment, supplies, and workstations are prepared for the day’s operations.
• Address and resolve operational issues as they arise.
• Maintains the operational efficiency of the practice by overseeing cleanliness standards, manages administrative tasks, coordinates equipment maintenance and procurement, and ensures effective stock management.
• Serve as a liaison between staff, providers, and management.
• Facilitate team meetings, briefings, and training sessions as needed.
• Ensure accurate documentation and reporting of operational metrics.
• Ensure adherence to infection control protocols and workplace safety policies.
• Monitor compliance with health regulations, clinic protocols, and accreditation standards.
• Address and escalate any safety or compliance concerns as necessary.
• Assisting in drafting Memos and Contracts.
• Maintaining Admin files (i.e. memos from different departments).
• Prepare regular reports as needed (i.e. priority list for repairs).
• Preparing financial documents (i.e. cash advance and request for payment).
• Prepares payment reports for Finance and Suppliers, as well as daily/monthly reports on sales and revenue.
• Prepares liquidation of revolving funds and cash advances of the branch/clinic.
• Manage the clinic’s budget and financial resources effectively, ensuring cost-effective operations.
• Managing inventory costs within the clinic’s budget.
• Maintain accurate inventory records of medical supplies, office materials, and equipment.
• Conduct regular inventory checks to prevent shortages or overstocking.
• Place orders for supplies in a timely manner to ensure uninterrupted clinic operations.
• Monitor supply usage trends to optimize ordering and reduce wastage.
• Provide inventory reports to management as needed.
• Assisting in developing the facility management schedule.
• Maintaining the facility management schedule.
• Resolving administrative issues (including the maintenance of the facility).
• Coordinating with different departments and assessing their needs to ensure smooth day-to-day operations.
• Service as a liaison between the clinic and external agencies (except for HMOs).
• Aids in permits and licensing.
• Gathering and collating sales reports from different departments.

Qualifications

• Bachelor’s degree
• Proven experience as a clinic supervisor or similar role.
• Strong leadership, problem-solving, and organizational skills.
• Excellent communication and customer service abilities.
• Strong communication and teamwork skills.