Clinic Coordinator - Plastic Surgery Dept.

About the role

The Department of Surgery, Division of Plastic Surgery, is seeking a Clinic Coordinator to join the team in the Texas Medical Center. This position will primarily support the Breast & Body service line.

Position Summary

Provides trained paramedical support in administering health care services and a variety of advanced and complex clerical tasks to support clinic functions.

Key Accountabilities

• Makes medium to complex administrative decisions requiring a comprehensive knowledge of a wide range of regulations, policies, and procedures.
• Conducts the initial screening of occupational medicine patients which involves audiometric testing, keystone machine eye testing, electrocardiogram testing, vital signs, height and weight, spirometer testing, and preparation of reporting forms.
• Assists physicians with examinations.
• Oversees maintenance of office records such as patients, billings, personnel, purchases, and inventory to ensure compliance with UTHSC-H's human resources and financial management policies and procedures.
• Directs the patient to the examination room.
• Schedules patient appointments and tests.
• Orders and stocks needed clinic supplies.
• Maintains and schedules repair of diagnostic testing equipment.
• Responds to emergency situations.
• Assists with data entry and processing for the financial and/or human resources systems.
• Codes and processes forms and documents using standard policies and procedures.
• Establishes and maintains filing systems.
• Routes incoming mail, answer correspondence not requiring supervisor's attention.
• Answers multi-line phones and greet/direct visitors.
• Performs other duties as assigned.

Certification & Skills

• Proficient knowledge of Microsoft Office required.
• Use and care of standard clinic equipment required.
• Manages Human Resources activities of department in regards to: recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations, and salary planning.
• Certified Coding Specialist (CCS) by American Health Information Management Association (AHIMA) preferred.

Qualifications

• High School Diploma or equivalent required.
• 5 years of office experience (including two years in a healthcare setting) required.
• Cardiothoracic And Vascular Surgery Office Experience Preferred.

Physical Requirements

Exerts up to 50 pounds of force occasionally and/or up to 20 pounds frequently and/or up to 10 pounds constantly to move objects.