ClientTeam Practice Assistant

Our newly developed Client Team Counsel program has an opportunity for an experienced Legal Practice Assistant to join the Firm’s expanding program. This position is remote, but the successful candidate must reside in a state where we have a physical office.

About the role

On a day-to-day basis, you will work under the direction of attorneys and paralegals to support the delivery of quality legal services to clients. This role provides secretarial and administrative assistance to attorneys, performs complex and specialized secretarial and clerical tasks, and collaborates in a team-oriented environment. You will support multiple attorneys as a primary assignment and provide back-up secretarial assistance to others as needed.

Responsibilities

• Prepare and process correspondence, memoranda, and complex legal documents using word processing and document management software, adhering to practice group requirements.
• Independently compose and draft routine cover letters and documents.
• Proofread documents for formatting, spelling, and grammar; prepare revisions and redlines as directed.
• Prepare documents for e-filing as required.
• Maintain and update calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
• Maintain paper and electronic files in compliance with internal policies; perform routine filing and retrieval.
• Prepare time entries for assigned attorneys and submit them in a timely manner.
• Prepare expense reimbursement and disbursement requests.
• Prepare and process new matter documents.
• Screen and direct phone calls, take messages, and receive clients and visitors.
• Coordinate travel arrangements, prepare itineraries, and process travel expense reports.
• Schedule meetings, arrange conference rooms, and coordinate meals.
• Communicate professionally with clients and firm personnel.
• Proactively anticipate the business needs of assigned attorneys, plan ahead, and meet deadlines.
• Assist with mentoring new staff and piloting new software as needed.

Requirements

• 4+ years of experience as a practice assistant or legal secretary.
• Experience with California processes and filings required.
• Knowledge of legal terminology, documents, and processes.
• Accurate typing speed of at least 70 words per minute.
• Strong computer proficiency in MS Office, document management, time entry, e-filing, and database software.
• Excellent written and verbal communication skills.
• Strong understanding of grammar, spelling, and punctuation.
• Superior organizational skills, including filing, calendaring, and proofreading.
• Strong time management skills and ability to work independently as well as in a team.

Pay

Expected salary ranges by location:

• Colorado: $50,253 – $109,574
• New York State: $55,494 – $120,806
• California: $47,091 – $120,806
• Washington: $52,749 – $114,816
• District of Columbia: $52,749 – $114,816
• Baltimore, Maryland: $47,091 – $102,960
• Illinois: $52,749 – $114,816
• Massachusetts: $55,494 – $120,806
• Minnesota: $47,091 – $102,960
• New Jersey: $55,494 – $120,806
• Cleveland, Ohio: $45,594 – $99,840

Benefits

• Paid Time Off and Paid Sick Leave
• 401(k) matching program
• Profit Sharing
• Paid Holidays and Paid Parental Leave
• Affordable health, life, dental, and vision insurance
• Health Savings Account / Flexible Spending Accounts for dependent care and healthcare expenses
• Tuition Reimbursement
• Employee Assistance Program

Application deadline: December 31, 2026.