Client Trust Clerk

Department: Financial Services; Reports To: Accounts Manager; FLSA Status: Non-exempt.

Responsibilities

• Process all requests for all expenditures of client funds in accordance with HOH policies and procedures.
• Document funds received or disbursed and update records.
• Work with Accounts Receivable clerk to ensure funds are deposited timely and trust account balances are accurate.
• Prepare monthly financial reports for program managers, parents/guardians and case managers.
• Maintain copies of essential client documents to support financial spending goals and directives.
• Receive and review signed, approved authorization from program staff and process for payment on Wednesday and Friday of each week.
• Notify appropriate supervisors of missing or incomplete documentation.
• Monitor account balances for excess or negative amounts that need attention from the Program manager.
• Track recurring or monthly payments to ensure that all amounts owed are paid in full.
• Work with regulatory agencies, including DDSD, Social Security, Title IXX and financial auditors, as necessary.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education And/or Experience: High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Skills

• Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
• Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Computer Skills: Knowledge of Accounting software; Database software; Human Resource systems; Internet software; Payroll systems; Spreadsheet software and Word Processing software.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment

The work environment characteristics described