Client Special Arrangements Analyst - Legal Billing/Collections

Job Summary

The Client Special Arrangements Analyst supports full-cycle client accounting, including billing and collections, for a designated group of high-volume, complex billing partners. This role involves strategic support in navigating intricate billing scenarios, ensuring timely invoice distribution, accurate collection efforts, and proper financial reporting within the firm's accounting system.

Essential Job Duties

• Manage full-cycle client accounting for assigned partners, including work-in-progress (WIP), accounts receivable (AR), trust, and unallocated funds.
• Understand client contractual agreements and partner relationships to identify trends and issues impacting profitability and client fee arrangements.
• Cook with the Intake team to ensure timely matter openings; address and resolve any related delays.
• Monitor new clients and matters to ensure compliance with billing guidelines, invoice formats, discount arrangements, and rate settings, working closely with the Pricing team.
• Collaborate with attorneys and practice group leaders to address billing requirements, as well as delinquent or partial billing issues.
• Use the firm’s collections software to monitor outstanding accounts and partner with the Collections team to follow up on invoices aged over 60 days.
• Utilize and support the firm’s electronic billing systems; communicate needs and issues to the eBilling team as necessary.
• Analyze financial data to recommend billing solutions and contribute to billing strategy improvements.
• Resolve complex billing and collections inquiries efficiently and professionally.
• Mentor and train junior billing team members, promoting development and process consistency.

Minimum Requirements

• Associate’s or Bachelor’s degree in Accounting or a related field preferred.
• Prior experience in a law firm or legal industry strongly preferred.
• In-depth knowledge of electronic billing systems and best practices.
• Strong decision-making and problem-solving skills with a proactive mindset.
• Demonstrated experience supporting training and adoption of new billing technologies and systems.
• Strong analytical skills and a data-driven approach to identifying process improvements.
• Proficiency in Microsoft Office, especially Excel.
• Ability to manage competing priorities in a fast-paced environment.
• Exceptional attention to detail and strong time management skills.
• Excellent interpersonal and communication skills to work professionally across teams and with diverse stakeholders.

Other Requirements

• Permanent authorization to work in the United States.

Benefits

• Paid time off
• Health insurance
• Vision and Dental Insurance
• 401k (with an employer match)
• life insurance
• and many others