Client Services Coordinator

About the role

This position is an onsite role and will provide onsite support to both our Allentown, PA & Conshohocken, PA office.

Responsibilities

• Oversee the entire transaction process, ensuring that all necessary documents, contracts, and agreements are prepared, reviewed, and executed accurately and in a timely manner.
• Assist in conducting due diligence investigations, including gathering and reviewing property information, financial records, leases, permits, and other relevant documents to identify any potential issues or risks.
• Participate in management and coordination of transaction and due diligence processes. Enter deal sheets, submit completed trade record, and support paperwork.
• Act as a liaison between buyers, sellers, landlords, tenants, brokers, attorneys, lenders, and other parties involved in the transaction. Facilitate communication, provide updates, and address any concerns or inquiries throughout the process.
• Create and manage transaction timelines, ensuring that all necessary tasks and milestones are completed within the designated timeframes. This includes coordinating inspections, appraisals, financing arrangements, and closing activities.
• Ensure compliance with relevant laws, regulations, and internal policies. This includes maintaining accurate transaction records, filing necessary reports, and adhering to industry best practices.
• Conduct market research and analysis to stay updated on industry trends, property values, rental rates, and other market factors that may impact commercial real estate transactions.
• Seek opportunities to streamline processes, enhance efficiency, and improve transaction management systems.
• Create various marketing materials including brochures, surveys, offering memorandums, aerials, data sheets, client specific packages, maps, eblasts, newsletters.
• Upload and manage online listing websites, such as colliers.com and other relevant media (CoStar, LoopNet).
• Research property site information using various sources (Costar, LoopNet, Land Vision, local county sites).

Requirements

• Bachelor’s degree or equivalent experience.
• Advanced technical and computer skills, including high proficiency in Microsoft Office (Outlook, Word, PowerPoint, and Excel).
• Experience in Adobe Creative Suite required (InDesign, Photoshop, Illustrator, Acrobat).
• 3+ years’ experience supporting sales team in with Commercial Real Estate experience preferred.
• Ability to work under pressure, deal with multiple deadlines and effectively handles stressful situations.
• Excellent communication (follow-through and follow-up) skills, and ability to meet commitments and deadlines.

Qualifications

• Must be currently authorized to work in the United States on a full-time basis.

Skills

• Digital savvy.
• Familiar with using industry leading digital tactics and data driven methods, leveraging both native and paid exposure spaces.
• Big-picture professional, motivated, and driven by the success of the team.
• Comfortable in a fast-paced environment and maintain your focus on critical, long-term goals and strategies.
• Highly organized and detailed, enjoy interfacing directly with clients, and can coordinate a multitude of regional projects.

Benefits

• Colliers respects diversity and is an equal opportunity employer.
• No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.

Pay

TBD

Schedule

TBD