Client Care Manager

Objective

The Client Care Manager is responsible for successfully directing and coordinating all activities associated with the care of potential and existing clients. The ideal candidate is organized, professional, compassionate, and understands the importance of teamwork in providing exceptional service to our clients, their families, and our CARE Professionals.

Primary Responsibilities

• Meet with potential clients and their families for care consultations.
• Discuss the organization’s services and determine client needs so that a care plan can be organized and developed.
• Manage the entire client experience and process starting from when the client begins service.
• Make follow‑up calls to the client and/or their family members periodically to ensure customer satisfaction.
• Conduct an initial quality assurance visit with all clients within the first 30 days.
• Conduct quality assurance visits with families and their clients every 90 days.
• Develop and maintain a structured, measurable, and inclusive Quality Assurance program that builds trust with each client and CAREGiver.

Secondary Responsibilities

• Maintain and establish strong relationships with clients, CAREGivers, and office staff.
• Answer incoming phone calls in a pleasant, professional, and courteous manner.
• Enter new client information accurately and communicate client schedules and updates with the Scheduler.
• Assist with maintaining and organizing employee and CAREGiver files.
• Assist with filing and processing insurance claims and maintaining related documentation.
• Provide administrative support to the office team as needed.
• Be willing to fill in as a CAREGiver if needed.

Qualifications and Skills

• Strong attention to detail and excellent organizational skills.
• Excellent verbal and written communication skills.
• Professional, friendly, and compassionate telephone manner.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Strong computer skills, including proficiency in Microsoft Word, Microsoft Outlook, Microsoft Excel, and WellSky.
• Ability to learn new systems and processes quickly.
• Previous administrative, healthcare, home care, or office experience is preferred.

Ideal Candidate

We are looking for someone who believes in the power of teamwork and has a genuine heart for service. The right person understands that every interaction matters and is committed to treating our clients, families, and CARE Professionals with respect, compassion, and professionalism. If you are organized, dependable, detail‑oriented, and enjoy being part of a team that makes a difference in the lives of others, we would love to hear from you!