Client Accounts Coordinator - Medical Billing

We are Gottlieb & Greenspan — a growing boutique law firm in Bergen County with a collaborative team and a workplace grounded in our core values: we are ethical, respectful of all people, accountable, positive and fun, driven, and committed to excellence. We are seeking a Client Accounts Coordinator to support the financial operations of our healthcare-focused legal practice. This role sits at the intersection of finance, law, and client service.

Responsibilities

• Track and manage client accounts with outstanding settlements, awards, or reimbursements.
• Monitor payment status and follow up with internal stakeholders, teams, or departments.
• Prepare billing summaries, reports, and documentation for internal teams and clients.
• Communicate with Insurance Relations to follow up on delayed or disputed payments.
• Flag and escalate unresolved or complex issues to the Finance Supervisor or legal team.
• Maintain clear, accurate records of communications and account activity.
• Support ad hoc reporting and administrative tasks related to client accounts and finance operations.

Requirements

• Associate’s or bachelor’s degree in Finance, Business, Accounting, or Legal Studies preferred.
• 2–4 years of experience in client billing, accounts receivable, or insurance claims (experience in a law firm or healthcare setting is a plus).
• Working knowledge of EOBs, settlements, reimbursements, or recovery processes.
• Strong communication, organization, and follow-up skills.
• Proficiency with Excel and Salesforce.
• Strong analytical and organizational skills with exceptional attention to detail.
• Excellent customer service and interpersonal skills.

Pay

$50,000–$60,000 / year, commensurate with experience.

Benefits

• 100% employer-paid Medical, Dental, Vision, and Life Insurance for employees.
• 401(k) with Employer Safe Harbor Contributions.
• Profit Sharing.
• Cash Balance Plan.
• Competitive PTO & Paid Holidays.
• Earned Sick Leave.
• Friendly, team-focused culture where your work matters.