Client Accounting Accruals Coordinator

About the role

The opportunity involves providing client accounting analysis and estimation, tracking, and accurate reporting of unbilled legal expenses (accruals) and collaborating with legal business services professionals to meet reporting deadlines. The position requires coordination of client accrual requests, preparation and forwarding of accrual requests, validation and reconciliation of matter/billing details, oversight of matter cleanup, and coordination of follow-ups and accrual exceptions.

Responsibilities

• Provides client accounting analysis and estimation, tracking, and accurate reporting of unbilled legal expenses (accruals).
• Collaborates with legal business services professionals to meet reporting deadlines.
• Captures and forwards accrual requests, runs relevant unbilled/accrual data, and compiles for distribution.
• Validates and reconciles matter/billing details across E-Billing platforms and Aderant to ensure accurate routing.
• Maintains accrual request administration and distribution controls for deadlines and formatting as required by client.
• Oversees matter cleanup and resolves missing/unclear matter identifiers to ensure complete and accurate accrual reporting.
• Navigates various E-Billing platforms.
• Communicates and responds to inquiries and requests made by clients, attorneys, and business services professionals.
• Coordinates Client Accounting efforts on AR & Unbilled outstanding balances in collaboration with billing, secretarial, and other Firm business services professionals.
• Researches A/R & Unbilled balances for Firm wide clients.
• Documents meetings/discussions with billers, partners and clients for actions and/or later follow-up.
• Communicates issues and escalates as needed.
• Interacts daily with the E-Billing, Billing & Collection teams.
• Actively seeks to enhance knowledge of all Client Accounting procedures and processes.
• Maintains complete and up-to-date files for each partner and/or client.
• Demonstrates effective interpersonal, written, and verbal communication skills to facilitate effective work relationships with others.
• Manages Firm resources responsibly.
• Complies with and understands Firm operation, policies, and procedures.
• Performs other related duties as assigned.

Requirements

• Experience with Aderant, Bill Blast and client eBilling platforms (e.g., CounselLink, Legal Tracker, Collaborati).
• Proficiency in Microsoft Office, especially Excel (e.g., pivot tables, v-lookups), with the ability to learn new software and operating systems.
• Demonstrates excellent interpersonal, written, and verbal communication skills.
• Highly organized with strong attention to detail and the ability to manage competing deadlines.
• Able to handle sensitive client matters with professionalism and discretion.
• Able to organize and prioritize work.
• Able to work well in a demanding and fast-paced environment.
• Able to handle multiple projects and shifting priorities.

Qualifications

• Bachelor's degree.
• Minimum of three years of Billing or Collections experience in a law firm or professional services environment.

Skills

• Strong organizational and attention to detail skills.
• Excellent communication skills.
• Ability to manage multiple tasks and deadlines.
• Knowledge of Aderant, Bill Blast, and client eBilling platforms.
• Proficiency in Microsoft Office, particularly Excel.

Benefits

The benefits package includes competitive salaries and year-end discretionary bonuses, comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits, generous paid time off, paid leave options, including parental leave, in-classroom, remote, and on-demand learning and professional development opportunities, robust well-being classes and programs, and opportunities to give back and make an impact in local communities.

Pay

The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.

Schedule

The position is based in our NYC office and is hybrid.

Salary Details

$75,000 - $85,000

EEO Statement

Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking. Applicants who require an accommodation during the application process should contact Alex Taylor at (212) 735-2176. Skadden Equal Employment Opportunity Policy Skadden Equal Employment Opportunity Policy Applicants Have Rights Under Federal Employment Law Applicants Have Rights Under Federal Employment Law In accordance with the Transparency in Coverage Rule, click here to review machine-readable files made available by UnitedHealthcare: Transparency in Coverage