Client Accounting Accruals Assistant

About the Role

We are seeking a Client Accounting Accruals Assistant to join our Firm. This hybrid position will be based in our New York office. The Client Accounting Accruals Assistant provides client accounting analysis and estimation, tracking, and accurate reporting of unbilled legal expenses (accruals). Works closely and collaborates with team members to meet reporting deadlines. Assists team members with complex assignments. Coordinates client accrual requests end-to-end.

Responsibilities

• Prepares/forwards accrual requests, runs the relevant unbilled/accrual data, and compiles for distribution.
• Validates and reconciles matter/billing details across E-Billing platforms and Aderant to ensure accurate routing.
• Maintains accrual request administration and distribution controls for deadlines and formatting as required by client.
• Oversees matter cleanup and resolves missing/unclear matter identifiers to ensure complete and accurate accrual reporting.
• Handles accrual exceptions and applies documented special routing requirements for specific partners/clients.
• Navigates various E-Billing platforms.
• Clearly communicates and responds to inquiries and requests made by clients, attorneys, and business services professionals.
• Documents meetings/discussions with billers, partners and clients for actions and/or later follow-up.
• Communicates issues and escalate as needed.
• Interacts daily with the E-Billing, Billing & Collection teams.
• Actively seeks to enhance knowledge of all Client Accounting procedures and processes.
• Maintains complete and up-to-date files for each partner and/or client.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Manages Firm resources responsibly.
• Complies with and understand Firm operation, policies and procedures.
• Performs other related duties as assigned.

Qualifications

• Knowledge of relevant Firm computer software programs (e.g., Outlook, Excel, Word), with the ability to learn new software and operating systems.
• Proficiency in Microsoft Office, especially Excel (e.g., pivot tables, v-lookups).
• Demonstrates excellent interpersonal, written, and verbal communication skills.
• Demonstrates close attention to detail.
• Ability to handle sensitive client matters with professionalism and discretion.
• Ability to organize and prioritize work.
• Ability to work well in a demanding and fast-paced environment.
• Ability to handle multiple projects and shifting priorities.
• Ability to work well independently as well as effectively within a team.
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

Education and Experience Required

• Bachelor's degree.
• Minimum of one year of general office experience.

Benefits

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

Pay

$70,000 - $80,000