ClickUp Operations VA — Fully Remote

About the role

CoTrain is hiring on behalf of Avant, a portfolio of high‑growth eCommerce and telehealth brands, for a full‑time ClickUp Operations VA to own the company's ClickUp workspace and keep the team organized. You will work directly with the founder and leadership team, turning Slack/WhatsApp requests into accurate, up‑to‑date task management.

Responsibilities

• Manage the entire ClickUp workspace — create and assign tasks, set owners, deadlines, priorities, and statuses
• Maintain individual employee dashboards and brand/project dashboards, and track major company initiatives
• Turn meeting action items and messy Slack/WhatsApp instructions into clean, organized tasks
• Build and improve dashboards, custom fields, automations, recurring tasks, and templates
• Follow up on overdue tasks, flag anything stuck or missing an owner, and make sure completed work is closed properly
• Create simple reports for leadership and pull open/overdue tasks by employee, brand, or project
• Keep the whole system simple, clean, and organized as it scales
• Manage across multiple brands and teams — creative strategists, operators, finance, operations, and leadership — plus one‑off projects and recurring weekly responsibilities
• Link tasks to relevant Notion pages and help leadership pull selected info into ClickUp dashboards (creative team uses Notion)
• Respond to founder/tags in Slack/WhatsApp such as “Add this to ClickUp,” “Assign this to John for Friday,” “Create a recurring task for this,” “Show me what’s overdue,” or “Pull all open tasks for this person”

Requirements

• Advanced ClickUp experience — you've managed ClickUp for a real company or team before
• Extremely organized with strong attention to detail
• Strong written English and fast response time
• Comfortable working independently and following up with team members
• Available full‑time on Eastern Time hours

Skills

• Build dashboards, custom fields, automations, recurring tasks, and templates
• Turn messy Slack/WhatsApp instructions into structured tasks
• Understand the difference between a task, a project, a recurring responsibility, and a KPI
• Notion and Slack experience (bonus)
• Experience supporting founders/CEOs (bonus)
• Experience with eCommerce or marketing teams (bonus)
• Experience managing remote teams (bonus)

Pay

$1,000–$2,000/month, based on experience.

Schedule

Remote, full‑time (3–6 months to start), with the goal of a long‑term hire who becomes the owner of ClickUp organization across the entire company. Must be available full‑time on Eastern Time hours.