Virtual Assistant - Remote

About the Company

The Boutique COO is a dynamic and innovative organization dedicated to supporting entrepreneurs and business owners in achieving their operational goals. Specializing in providing comprehensive virtual assistance and project management services, the company prides itself on fostering a collaborative environment that values diversity, social justice, and professional growth. Committed to empowering clients across various industries, including health and fitness, The Boutique COO leverages cutting-edge technology and a client-centric approach to deliver exceptional results. The company's mission is to streamline business operations, enhance productivity, and enable clients to focus on their core competencies, all while maintaining a strong commitment to social equity and inclusion.

About the Role

The Boutique COO is seeking a highly motivated and detail-oriented Virtual Assistant to join our team supporting a fitness studio client. The ideal candidate will have at least three months of hands-on experience with Momence, a key platform used in our client’s operations. This role involves managing various administrative and project-related tasks remotely, ensuring timely delivery and high-quality communication. The Virtual Assistant will act as a vital link between the client and their customers, managing schedules, handling email correspondence, lead conversion, research projects, and data entry. The position offers a flexible schedule starting at 20 hours per week, with the potential to expand to 40 hours as the business grows. Most tasks are project-based with quick turnaround times, typically within 1-2 days, and require the ability to adapt to changing priorities while maintaining professionalism and alignment with the client’s values.

Qualifications

• Minimum of 3 months of hands-on experience with Momence platform
• Previous experience in operations and administrative roles
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Self-starter with proactive problem-solving skills
• Ability to manage multiple priorities and meet deadlines
• Critical thinking skills to prioritize and suggest improvements
• Proficiency in project and process management tools
• Comfortable working independently in a remote environment

Responsibilities

• Manage projects on behalf of clients, ensuring deadlines are met efficiently
• Perform a variety of virtual assistant tasks including scheduling, email management, and data entry
• Coordinate lead conversion efforts and maintain client relationships
• Conduct research projects to support client initiatives
• Communicate professionally with clients, adapting to their changing needs and priorities
• Maintain organized records and documentation of all tasks and projects
• Assist in optimizing workflows and processes for improved efficiency
• Support the client’s business operations with proactive suggestions and solutions

Benefits

• Fully remote work environment offering flexibility and work-life balance
• Start at 20 hours per week with opportunities to increase hours up to 40 as business expands
• Competitive hourly rate starting at $21/hour
• Bonus opportunities of up to $10,000 annually based on performance
• Potential for career growth within a supportive and inclusive organization
• Engagement with a socially conscious company committed to diversity and social justice