Clerk: Individualized Educational Plan (IEP) (.50 FTE) - Van Bokkelen Elementary

About the Role

Provides clerical assistance to the administrative and teaching staff on matters related to special education. The position serves as the collection and organization point, and disseminator of all paperwork related to the Individualized Educational Plan (IEP) process, including maintaining files, taking prior written notice, mailing documents, tracking timelines, and using office machines such as a computer.

Responsibilities

• Assists special education staff with IEP process documentation including parent notification and follow-up to meetings.
• Tracks timeline for referrals, evaluations, and annual reviews.
• Completes Medicaid billing forms and SSIS forms.
• Utilizes the special education software to prepare related documentation.
• Makes copies of IEPs for review and use by special education, regular education teachers, and parents.
• Maintains special education files and materials of instruction in an orderly manner.
• Maintains and organizes student progress reports, data sheets, and/or other appropriate documentation of achievement.
• Performs other related duties as assigned within the same classification or lower.

Requirements

• High School Diploma or Equivalency Certificate required.
• One (1) year recent office, clerical, and/or administrative experience preferred; or an equivalent combination of education and experience.
• Ability to exercise initiative and good judgement in the timely execution of delegated administrative responsibilities.
• Ability to successfully manage multiple tasks simultaneously.
• Excellent organizational, analytical, and planning skills.
• Excellent interpersonal and problem-solving skills.
• Demonstrated oral and written communication skills.
• Ability to interpret and follow written instructions and specifications, communicate and work effectively and harmoniously with supervisors, administrators, and other employees.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g., video/web conferencing, Microsoft Office Suite - Word, Excel, Outlook, and/or PowerPoint preferred).
• For new permanent secretarial/clerical/technician hires, a minimum score on a preemployment assessment is required.

Physical Demands & Working Conditions

• Physical Demands:
  • Standing: under 1/3 of the time
  • Walking: under 1/3 of the time
  • Sitting: over 2/3 of the time
  • Keyboarding: between 1/3 and 2/3 of the time
  • Talking: between 1/3 and 2/3 of the time
  • Hearing: between 1/3 and 2/3 of the time
  • Lifting and carrying: None
• Vision: No special vision requirements with correction.
• Work Environment:
  • Location: Office, school, or similar indoor environment over 2/3 of the time.
  • Noise Level: Moderate (between 1/3 and 2/3 of the time).

Schedule

Days Worked: 191 or 260 days per year (10 or 12 months). Hours Worked: 7 hours per day. FLSA Exemption Status: Non-Exempt.

Benefits

Refer to the Terms of Employment, Benefits and Salary Scale for Unit 4 - SAAAAC (Secretaries and Assistants Association of Anne Arundel County).