Clerk: Individualized Educational Plan (IEP) (.50 FTE) - Hebron-Harman Elementary

About the role

Provides clerical assistance to the administrative and teaching staff on matters related to special education. Work includes maintaining files, taking prior written notice, mailing documents, tracking timelines, and using office machines including a computer. The position serves as the collection and organization point, and disseminator of all paperwork related to the Individualized Educational Plan (IEP) process. Physical demands include sitting over two‑thirds of the time, standing and walking under one‑third each, keyboarding, talking, and hearing between one‑third and two‑thirds of the time, in an office/school indoor environment with moderate noise level.

Responsibilities

• Assists special education staff with IEP process documentation including parent notification and follow‑up to meetings.
• Tracks timeline for referrals, evaluations, and annual reviews.
• Completes Medicaid billing forms and SSIS forms.
• Utilizes the special education software to prepare related documentation.
• Makes copies of IEP’s for review and use by special education, regular education teachers and parents.
• Maintains special education files and materials of instruction in an orderly manner.
• Maintains and organizes student progress reports, data sheets and/or other appropriate documentation of achievement.
• Performs other related duties as assigned within the same classification or lower.

Requirements

Education: High School Diploma or Equivalency Certificate required.

Experience: One (1) year recent office, clerical, and/or administrative experience preferred; or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities.

Qualifications

• Ability to exercise initiative and good judgement in the timely execution of delegated administrative responsibilities.
• Ability to successfully manage multiple tasks simultaneously.
• Excellent organizational, analytical, and planning skills.
• Excellent interpersonal and problem‑solving skills.
• Demonstrated oral and written communication skills.
• Ability to interpret and follow written instructions and specifications, and to communicate and work effectively with supervisors, administrators, and other employees.
• Demonstrated ability to effectively work and communicate with diverse populations.

Skills

• Demonstrated proficiency with business technology applications (e.g., video/web conferencing, Microsoft Office Suite – Word, Excel, Outlook, and/or PowerPoint).
• For new permanent secretarial/clerical/technician hires, a minimum score on a pre‑employment assessment is required.