Clerk II

Required Qualifications

• A high school diploma or GED (foreign equivalent or higher).
• Two (2) years of full-time clerical experience.
• Experience with Microsoft Excel and Microsoft Word.

Preferred Qualifications

• An associate's degree (foreign equivalent or higher).
• Three (3) years of full-time clerical experience.
• Experience utilizing SBU SOLAR system.
• Experience providing administrative support in a childcare setting.

Brief Description of Duties

This position, which reports to the Executive Director, is responsible for assisting the administrative staff with the general clerical responsibilities for Stony Brook Child Care Services (SBCC). The Clerk II must communicate in a timely manner with parents, staff, University administration, outside agencies, and the community-at-large by providing clerical, reception, and administrative assistance.

• Process the support staff payroll paperwork.
• Process paperwork and approve timesheets for work study students on the SOLAR system.
• Maintain records for support staff licensing requirements.
• Responsible for maintaining files, typing, and copying.
• Responsible for handling and distributing mail.
• Aid in tuition collection and records.
• Aid in compiling and updating a list of maintenance items for maintenance workers.
• Update and maintain the security card system.
• Prepare vouchers for tuition subsidies for the Suffolk County Department of Social Services.
• Order food, education, and office supplies for the center.
• Cook up and distribute meals to children.
• Coordinate video conferences.
• Assist Business Manager with processing accounts payable, purchases, requisitions, and purchase orders.
• Maintain constant front-desk coverage for security purposes.
• Assist administrative staff with day-to-day operations.
• Participate in daily dispatching of incoming calls.
• Refer questions to proper channels for reply.
• Answer telephone and provide accurate information in a courteous and cooperative manner.
• Receive and announce visitors and direct them to the appropriate destination.

Additional Duties & Responsibilities as Assigned

Other duties as assigned.

Special Notes

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research policies and procedures, sponsor guidelines and the availability of funding. This is a full-time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA. For this position, we are unable to sponsor candidates for work visas. Resume/CV and cover letter should be included with the online application.

SUNY Research Foundation: A Great Place to Work. The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Job Field Childcare Services
Primary Location US-NY-Stony Brook
Schedule Full-time
Posting Start Date Jun 25, 2026
Posting End Date Jul 25, 2026, 11:59:00 PM
Salary $36,000
Appointment Type Regular
Salary Grade N5
SBU Area The Research Foundation for The State University of New York at Stony Brook