Clerk - Attendance

About the Role

This position is for 6 hours per day at 182 days per year, with a pay rate of $24.11 per hour based on the PSE Salary Schedule Level 4.

Responsibilities

• Make calls to parents about absent students
• Maintain student attendance records
• Potentially maintain student discipline records
• Provide assistance in the school office, including answering phones and serving visitors
• Maintain records and provide backup and clerical support
• Maintain program records, track compliance, and produce reports
• Provide program information and advice to staff, parents, and professionals
• Operate a computer and various software packages (word processing, spreadsheet, database)
• Maintain knowledge of program rules, regulations, and procedures
• Track projects and deadlines, and coordinate with others to meet them
• Report monthly enrollment counts for categorical programs
• Provide clerical support, such as typing correspondence and maintaining files
• Model appropriate and cooperative behavior, protecting confidential information

Qualifications

• Education, training, skills, and experience necessary to carry out the assignment
• Ability to maintain detailed records and provide customer service
• Knowledge of office procedures and the VAX system
• High-level keyboarding and data entry skills
• Skill in operating office machines and computers
• Ability to compose and format correspondence, reports, and charts
• Ability to maintain confidentiality and establish effective working relationships

Requirements

• Fingerprinting and background check to ensure no convictions involving minors
• Completion of training in the district infection control plan
• Some positions may require a valid Washington state driver's license and good driving record

Skills

• Effective communication, both oral and written
• Customer service and public relations skills
• Ability to organize and set priorities for work
• Skill in correct grammar, spelling, and English usage
• Ability to perform arithmetic calculations

Reporting Relationships

Reports to assigned administrator; may receive direction from multiple program personnel.

Mental Demands

Required to adapt to shifting priorities and frequently re-channel work effort. Requires concentration and attention to detail. May occasionally deal with distraught or difficult individuals.

Physical Demands

Exposed to visual display terminal for prolonged periods; required to sit for prolonged periods. Some positions may require travel to various school sites.