Clerical Support Specialist (SPED) - 190 Days

Clerical Support Specialist – Special Education (190 days, 7.5 hrs/day) • Department: Special Education • Reports to: Director of Special Services and School Principal

About the role

Independently performs a variety of secretarial or administrative duties involved in the operation of the office. Applies both written and unwritten policies and procedures; uses knowledge of operations, programs, and general office procedures to process information and materials to assist supervisory personnel; maintains records and correspondence for the office.

Responsibilities

• Accurately prepares, organizes, and maintains a confidential special education file for each special education student in a secure place.
• Coordinates the scheduling of IEP/504 & SAT meetings through the use of Google Calendar.
• Enters due dates into a calendar for all meetings.
• Contacts parent prior to scheduling meetings to check their availability.
• Sends all IEP/504 paperwork to parent/guardian within 7 days of the meeting.
• Organizes and maintains adequate sets of current special education forms for school use.
• Maintains and processes OT and PT referrals and rosters.
• Performs other duties as assigned by the SAT chairperson, principal or his/her designee.
• Creates meeting packets for teachers and provides to them before the meeting.
• Secures translators for all special education meetings as needed.
• Checks with Special Educators in each school served each week.

Requirements

Education & Experience

• High school graduate or equivalent.
• Secretarial or clerical experience; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.
• Associate's degree preferred.
• Must pass WorkKeys Assessment with a score of at least Level 2 or hold a Bachelor's degree (official transcripts required). Assessment scheduling: call 803-739-4048; scores must be uploaded under "Additional Materials" in the application packet.

Knowledge

• Excellent written and verbal communication, organizational skills, and good working knowledge of Business English and grammar.
• Knowledge of departmental policies, procedures, and operations.
• Working knowledge of the principles of office management and of modern office procedures.
• Knowledge of the records and forms to be prepared and maintained, including knowledge of the Special Education program.

Skills & Abilities

• Proficiency with technology: Microsoft Word, Excel, PowerPoint, Access.
• Excellent written and verbal communication, organizational, and telephone skills.
• Ability to interpret and apply detailed oral and written instructions.
• Ability to read and interpret documents; write routine reports and correspondence; speak effectively using Standard English before groups of employees.
• Ability to work with mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to pass a basic skills test and technology proficiency test.
• Ability to establish and maintain effective working relationships with students, staff, and the community.
• Ability to perform duties with awareness of all district requirements and Board of Education policies.

Physical demands

While performing the duties of this job, the employee is regularly required to stand and walk. The employee is often required to sit at a desk. The employee frequently must squat, stoop or kneel, reach above the head and reach forward. Specific vision abilities required include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.