Clerical Support Specialist - 190 Days

190 days per year, 7.5 hours per day

About the Role

Independently performs a variety of secretarial or administrative duties involved in the operation of the office. Applies both written and unwritten policies and procedures; uses knowledge of operations, programs, and general office procedures to process information and materials to assist supervisory personnel; maintains records and correspondence for the office.

Responsibilities

• Accurately prepares, organizes, and maintains a confidential special education file for each special education student in a secure place.
• Coordinates the scheduling of IEP/504 & SAT meetings through the use of Google Calendar.
• Enters due dates into a calendar for all meetings.
• Contacts parent prior to scheduling meetings to check their availability.
• Sends all IEP/504 paperwork to parent/guardian within 7 days of the meeting.
• Organizes and maintains adequate sets of current special education forms for school use.
• Maintains and processes OT and PT referrals and rosters.
• Performs other duties as assigned by the SAT chairperson, principal, or his/her designee.
• Creates meeting packets for teachers and provides to them before the meeting.
• Secures translators for all special education meetings as needed.
• Checks with Special Educators in each school served each week.

Requirements

• High school graduate or equivalent.
• Secretarial or clerical experience; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
• Associate's degree preferred.
• One of the following:
  • WorkKeys Assessment with a passing score of at least Level 2 (call 803-739-4048 to schedule an appointment; scores must be uploaded under "Additional Materials" in the application packet).
  • Bachelor's Degree (official transcripts required).

Skills

• Excellent written and verbal communication, organizational, and telephone skills.
• Proficiency with technology skills, including Microsoft Word, Excel, PowerPoint, and Access.
• Knowledge of departmental policies, procedures, and operations.
• Working knowledge of the principles of office management and modern office procedures.
• Knowledge of the records and forms to be prepared and maintained, including knowledge of the Special Education program.
• Ability to interpret and apply detailed oral and written instructions.
• Ability to read and interpret documents, write routine reports and correspondence, and speak effectively using Standard English before groups of employees.
• Ability to work with mathematical concepts such as fractions, percentages, ratios, and proportions.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to pass a basic skills test and technology proficiency test.
• Ability to establish and maintain effective working relationships with students, staff, and the community.
• Ability to perform duties with awareness of all district requirements and Board of Education policies.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to stand and walk.
• Often required to sit at a desk.
• Frequently must squat, stoop or kneel, reach above the head, and reach forward.
• Specific vision abilities required include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions.