Administrative Support Specialist / 190 Days

Department: Middle School

About the role

Independently performs a variety of secretarial or administrative duties involved in the operation of the office. Applies both written and unwritten policies and procedures; uses knowledge of operations, programs, and general office procedures to process information and materials to assist supervisory personnel; maintains records and correspondence for the office.

Responsibilities

• Front office receptionist
• Liaison between parents and school staff
• Working knowledge of PowerSchool
• Student attendance and truancy
• Discipline data entry
• Coordinates mailroom
• Other duties as assigned

Requirements

• High school graduate or equivalent
• Secretarial or clerical experience; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities
• Associate's degree preferred
• One of the following:
  • Workkeys Assessment with a passing score of at least Level 2
  • Bachelor's Degree (official transcripts required)
• Ability to pass a basic skills test and technology proficiency test
• Ability to establish and maintain effective working relationships with students, staff and the community
• Ability to perform duties with awareness of all district requirements and Board of Education policies

Skills

• Excellent written and verbal communication, organizational, and good working knowledge of Business English and grammar
• Knowledge of departmental policies, procedures, and operations
• Working knowledge of the principles of office management and of modern office procedures
• Knowledge of the records and forms to be prepared and maintained
• Exceptional proficiency with technology skills, including websites, Microsoft Word, Excel, PowerPoint, Access, Publisher, and digital photography
• Excellent telephone skills
• Ability to interpret and apply detailed oral and written instructions
• Ability to read and interpret documents
• Ability to write routine reports and correspondence
• Ability to speak effectively using Standard English before groups of employees or the organization
• Ability to work with mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• Ability to deal with problems involving several concrete variables in standardized situations

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to stand and walk
• Often required to sit at a desk
• Frequently must squat, stoop or kneel, reach above the head and reach forward
• Specific vision abilities required include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
• Lifting/moving of items up to 10 pounds

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Conducts duties in an office environment with no significant exposure to environmental conditions
• Regularly works indoors
• Must be able to meet deadlines with time constraints
• Noise level in the work environment is usually low
• Requires ability to work under a degree of stress related to duties that require constant attention and meeting deadlines
• No travel is required
• Job requires the operation of standard office equipment

No supervisory responsibility.