Clerical Supervisor 1 (1st Shift) - Warren State Hospital

Are you ready to put your strengths in organization, multitasking, and leadership to work supporting a busy nursing department and keeping essential operations running smoothly at Warren State Hospital? This role offers the chance to guide staff, manage important information, and support key administrative functions.

About the role

This position supports the nursing department by managing clerical operations, supervising staff, and handling detailed information that affects department efficiency and hospital compliance.

Responsibilities

• Office Coordination: Oversee clerical operations, manage schedules, and support daily workflow in the nursing department
• Staff Supervision: Assign tasks, review completed work, offer guidance, and conduct performance evaluations for clerical staff
• Information Management: Prepare reports, maintain confidential records, update databases, and ensure accuracy across all documents
• Communication Support: Screen calls, assist leadership with correspondence, manage calendars, and gather information for reports
• Record Processing: Organize mail, type and proofread documents, maintain staff files, and support compliance with regulations
• Supply Oversight: Track inventory, process requisitions, and ensure equipment and supplies meet department needs

Requirements

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.
• Must meet the PA residency requirement.
• Able to perform essential job functions.

Schedule

• Full-time employment, 37.5 hours per week
• Work hours are 1st shift (8:00 AM to 4:00 PM), Monday - Friday, with a 30-minute lunch
• Overtime and travel as needed
• No telework option available

Additional Information

• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act. Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.