Clerical Associate - Level III - Provisional Appointment
for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. The posting includes a marketing statement (intro) maybe "About the role"? Actually the posting includes a marketing statement about Queens Hospital Center, mission, ICARE values. That could be "About the role" or maybe "About the organization". But we only have allowed headings list; we can use "About the role" for that intro. Then duties & responsibilities: we have a long description of duties. So we can put that under Responsibilities
with - items. Need to preserve all substantive information; we should break down duties into list items. The posting includes many sentences; we can extract each duty as a list item. Must not invent or summarize away detail. We need to keep all details. Could be many items; but we can group similar tasks? The instruction: "Use
- for any list of duties/requirements/benefits". So we should convert the duties paragraph into list items. We need to preserve all substantive information; we can break each sentence into a list item. Must not omit any detail.
Similarly Minimum Qualifications: high school diploma or equivalent; six months of full-time satisfactory clerical experience and/or experience interacting with the public... Also Department Preferences: Emergency Medicine Operations, EPIC or another EMR system, ability to type at minimum 100 keystrokes (20 wpm) per minute, 1 year experience preferred. Those could go under Requirements or Qualifications or Skills. We need to decide sections.
We have headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule.
We have no info about Benefits, Pay, Schedule. So we should NOT include those sections.
We have content for About the role (marketing statement). Responsibilities (duties). Requirements (maybe minimum qualifications). Qualifications (maybe department preferences). Skills (maybe typing speed, EPIC). But we need to avoid duplication. Let's map:
- About the role: marketing statement paragraph(s) about Queens Hospital Center, mission, ICARE values.
- Responsibilities: the long duties description.
- Requirements: maybe the minimum qualifications (high school diploma or equivalent; six months experience). Could also include "Department Preferences" as requirements? But we can separate.
- Qualifications: maybe the department preferences (Emergency Medicine Operations, EPIC or another EMR system). Could also be considered qualifications.
- Skills: typing speed (100 keystrokes/20 wpm), maybe also "1 year experience preferred" but that's experience not skill. Could also include "ability to type..." as skill.
We need to ensure we don't create sections with filler like "not specified". We have actual content for each.
We must not repeat job title as heading. Not include Job ID etc.
We must remove boilerplate like "How To Apply" etc.
We need to output only HTML fragment.
Let's extract the marketing statement:
"Marketing Statement Queens Hospital Center is making good on its promise to the people of southeastern and central Queens to maximize both patient convenience and positive clinical outcomes. Residents of Queens can count on the delivery of quality medical care right in their own borough. In 2002 the hospital opened a state-of-the-art, 261-bed facility that includes the Queens Cancer Center, the first comprehensive cancer treatment center in the borough. At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons."
We can put that in
under About the role.
Now responsibilities: The "Duties & Responsibilities" section includes a purpose of position paragraph and many examples. We need to capture all substantive info. Let's parse:
Purpose of Position: This class of positions encompasses clerical related office activities utilizing manual and automated office systems; duties may include supervision of employees performing routine tasks appropriate to each Assignment Level. All personnel perform related work. Under supervision, with latitude for independent judgment, performs supervisory and/or moderately difficult clerical duties.
Examples Of Typical Tasks: At a higher level, performs the duties of Assignment Level II: Performs responsible clerical work in various administrative and operational areas by processing, recording, checking, and maintaining records; files and invoices using alphabetical and numerical procedures including data/control coding; furnishes information and prepares reports requiring the selection of data from simple records or statistics. Performs ordinary mathematical computations. Checks records for accuracy of information and for conformity with established policies and procedures. Operates a telephone call directory, multi-line phone, or switchboard. Performs clerical operations in an assigned area, such as the filing of materials and the searching of files for difficult to locate materials. Performs data entry and retrieval using a personal computer, video display terminal, or other automated office systems. Performs routine data processing functions in the area of production control. May perform incidental typing. May supervise and instruct a small group engaged in the performance of data entry and retrieval operations. In the temporary absence of the supervisor, may perform his/her supervisory duties not in excess of 30 work days or 210 hours in a calendar year.
In New York City Health + Hospitals In Addition To Performing The Duties As Described Above, May Also Perform The Following: Compiles and maintains central file of health care setting and clinic patient medical records; compiles medical care and census data for statistical reports, maintains indexes on patient, disease, operation and other categories. In addition to performing the duties of Assignment Level II at a higher level, also performs the following typical tasks: Supervises and instructs a small unit of group(s) engaged in clerical activities. Plans, assigns, and reviews the work of subordinates, and is generally responsible for the satisfactory completion of the work performed in the unit or group(s). Serves as principal assistant to a Supervisor of a large section or unit. Performs moderately difficult and responsible clerical work in maintaining and checking various kinds of records. Assists in preparing and arranging for services and activities in connection with receptions and other public functions. Supervises the operation of one or more multiple switchboards. Performs moderately difficult data entry and retrieval using a video display terminal or other automated office systems and/or supervises and instructs staff in such routine functions. Performs responsible clerical work in areas such as personnel administration, payroll, accounts, budgeting, methods and organization, employee benefits administration, and other administrative and operational areas by processing, recording, checking, and maintaining records, furnishing information, and preparing reports. In a shop or field setting, assists in the performance of administrative duties or performs difficult and responsible clerical tasks related to shop and field operations such as: receiving and transmitting radio and telephone messages; maintaining all time and personnel records of shop or field location; preparing other required shop or field reports; requisitioning supplies and maintaining shop inventory control of stock; typing and operating other automated office equipment. May perform incidental typing using a standard office typewriter, word processing equipment or other automated office systems. In New York City Health + Hospitals In Addition To Performing The Duties As Described Above, May Also Perform The Following: May provide clerical support in health care setting patient care units; as directed by medical staff, prepares, compiles, maintains, files, and/or retrieves patient medical records; records diet instructions; requisitions supplies; answers telephones and relays messages to patients and medical staff; directs visitors to patient's rooms, distributes mail, newspapers, etc., inventories patient's personal effects and stores them following proper procedures.
We need to convert each sentence into list items. However many sentences are long and contain multiple clauses separated by semicolons. The instruction: "Use
- for any list of duties/requirements/benefits". It doesn't forbid having complex sentences inside
- . So we can keep each sentence as a list item. But we need to preserve all substantive information; splitting at periods is fine.
We'll need to be careful not to lose any detail. Let's extract sentences:
1. Purpose of Position: This class of positions encompasses clerical related office activities utilizing manual and automated office systems; duties may include supervision of employees performing routine tasks appropriate to each Assignment Level. All personnel perform related work. Under supervision, with latitude for independent judgment, performs supervisory and/or moderately difficult clerical duties.
We could break into three items:
- This class of positions encompasses clerical related office activities utilizing manual and automated office systems; duties may include supervision of employees performing routine tasks appropriate to each Assignment Level.
- All personnel perform related work.
- Under supervision, with latitude for independent judgment, performs supervisory and/or moderately difficult clerical duties.
But the first sentence includes a semicolon; we can keep as is.
2. Examples Of Typical Tasks: At a higher level, performs the duties of Assignment Level II: Performs responsible clerical work in various administrative and operational areas by processing, recording, checking, and maintaining records; files and invoices using alphabetical and numerical procedures including data/control coding; furnishes information and prepares reports requiring the selection of data from simple records or statistics. Performs ordinary mathematical computations. Checks records for accuracy of information and for conformity with established policies and procedures. Operates a telephone call directory, multi-line phone, or switchboard. Performs clerical operations in an assigned area, such as the filing of materials and the searching of files for difficult to locate materials. Performs data entry and retrieval using a personal computer, video display terminal, or other automated office systems. Performs routine data processing functions in the area of production control. May perform incidental typing. May supervise and instruct a small group engaged in the performance of data entry and retrieval operations. In the temporary absence of the supervisor, may perform his/her supervisory duties not in excess of 30 work days or 210 hours in a calendar year.
We can break each sentence after period.
Let's list them:
- At a higher level, performs the duties of Assignment Level II: Performs responsible clerical work in various administrative and operational areas by processing, recording, checking, and maintaining records; files and invoices using alphabetical and numerical procedures including data/control coding; furnishes information and prepares reports requiring the selection of data from simple records or statistics.
- Performs ordinary mathematical computations.
- Checks records for accuracy of information and for conformity with established policies and procedures.
- Operates a telephone call directory, multi-line phone, or switchboard.
- Performs clerical operations in an assigned area, such as the filing of materials and the searching of files for difficult to locate materials.
- Performs data entry and retrieval using a personal computer, video display terminal, or other automated office systems.
- Performs routine data processing functions in the area of production control.
- May perform incidental typing.
- May supervise and instruct a small group engaged in the performance of data entry and retrieval operations.
- In the temporary absence of the supervisor, may perform his/her supervisory duties not in excess of 30 work days or 210 hours in a calendar year.
3. In New York City Health + Hospitals In Addition To Performing The Duties As Described Above, May Also Perform The Following: Compiles and maintains central file of health care setting and clinic patient medical records; compiles medical care and census data for statistical reports, maintains indexes on patient, disease, operation and other categories.
We can break:
- In New York City Health + Hospitals In Addition To Performing The Duties As Described Above, May Also Perform The Following: Compiles and maintains central file of health care setting and clinic patient medical records; compiles medical care and census data for statistical reports, maintains indexes on patient, disease, operation and other categories.
But maybe better to split after colon? We'll keep as one item.
4. In addition to performing the duties of Assignment Level II at a higher level, also performs the following typical tasks: Supervises and instructs a small unit of group(s) engaged in clerical activities. Plans, assigns, and reviews the work of subordinates, and is generally responsible for the satisfactory completion of the work performed in the
- for any list of duties/requirements/benefits". So we should convert the duties paragraph into list items. We need to preserve all substantive information; we can break each sentence into a list item. Must not omit any detail.
Similarly Minimum Qualifications: high school diploma or equivalent; six months of full-time satisfactory clerical experience and/or experience interacting with the public... Also Department Preferences: Emergency Medicine Operations, EPIC or another EMR system, ability to type at minimum 100 keystrokes (20 wpm) per minute, 1 year experience preferred. Those could go under Requirements or Qualifications or Skills. We need to decide sections.
We have headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule.
We have no info about Benefits, Pay, Schedule. So we should NOT include those sections.
We have content for About the role (marketing statement). Responsibilities (duties). Requirements (maybe minimum qualifications). Qualifications (maybe department preferences). Skills (maybe typing speed, EPIC). But we need to avoid duplication. Let's map:
- About the role: marketing statement paragraph(s) about Queens Hospital Center, mission, ICARE values.
- Responsibilities: the long duties description.
- Requirements: maybe the minimum qualifications (high school diploma or equivalent; six months experience). Could also include "Department Preferences" as requirements? But we can separate.
- Qualifications: maybe the department preferences (Emergency Medicine Operations, EPIC or another EMR system). Could also be considered qualifications.
- Skills: typing speed (100 keystrokes/20 wpm), maybe also "1 year experience preferred" but that's experience not skill. Could also include "ability to type..." as skill.
We need to ensure we don't create sections with filler like "not specified". We have actual content for each.
We must not repeat job title as heading. Not include Job ID etc.
We must remove boilerplate like "How To Apply" etc.
We need to output only HTML fragment.
Let's extract the marketing statement:
"Marketing Statement Queens Hospital Center is making good on its promise to the people of southeastern and central Queens to maximize both patient convenience and positive clinical outcomes. Residents of Queens can count on the delivery of quality medical care right in their own borough. In 2002 the hospital opened a state-of-the-art, 261-bed facility that includes the Queens Cancer Center, the first comprehensive cancer treatment center in the borough. At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons."
We can put that in
under About the role. Now responsibilities: The "Duties & Responsibilities" section includes a purpose of position paragraph and many examples. We need to capture all substantive info. Let's parse: Purpose of Position: This class of positions encompasses clerical related office activities utilizing manual and automated office systems; duties may include supervision of employees performing routine tasks appropriate to each Assignment Level. All personnel perform related work. Under supervision, with latitude for independent judgment, performs supervisory and/or moderately difficult clerical duties. Examples Of Typical Tasks: At a higher level, performs the duties of Assignment Level II: Performs responsible clerical work in various administrative and operational areas by processing, recording, checking, and maintaining records; files and invoices using alphabetical and numerical procedures including data/control coding; furnishes information and prepares reports requiring the selection of data from simple records or statistics. Performs ordinary mathematical computations. Checks records for accuracy of information and for conformity with established policies and procedures. Operates a telephone call directory, multi-line phone, or switchboard. Performs clerical operations in an assigned area, such as the filing of materials and the searching of files for difficult to locate materials. Performs data entry and retrieval using a personal computer, video display terminal, or other automated office systems. Performs routine data processing functions in the area of production control. May perform incidental typing. May supervise and instruct a small group engaged in the performance of data entry and retrieval operations. In the temporary absence of the supervisor, may perform his/her supervisory duties not in excess of 30 work days or 210 hours in a calendar year. In New York City Health + Hospitals In Addition To Performing The Duties As Described Above, May Also Perform The Following: Compiles and maintains central file of health care setting and clinic patient medical records; compiles medical care and census data for statistical reports, maintains indexes on patient, disease, operation and other categories. In addition to performing the duties of Assignment Level II at a higher level, also performs the following typical tasks: Supervises and instructs a small unit of group(s) engaged in clerical activities. Plans, assigns, and reviews the work of subordinates, and is generally responsible for the satisfactory completion of the work performed in the unit or group(s). Serves as principal assistant to a Supervisor of a large section or unit. Performs moderately difficult and responsible clerical work in maintaining and checking various kinds of records. Assists in preparing and arranging for services and activities in connection with receptions and other public functions. Supervises the operation of one or more multiple switchboards. Performs moderately difficult data entry and retrieval using a video display terminal or other automated office systems and/or supervises and instructs staff in such routine functions. Performs responsible clerical work in areas such as personnel administration, payroll, accounts, budgeting, methods and organization, employee benefits administration, and other administrative and operational areas by processing, recording, checking, and maintaining records, furnishing information, and preparing reports. In a shop or field setting, assists in the performance of administrative duties or performs difficult and responsible clerical tasks related to shop and field operations such as: receiving and transmitting radio and telephone messages; maintaining all time and personnel records of shop or field location; preparing other required shop or field reports; requisitioning supplies and maintaining shop inventory control of stock; typing and operating other automated office equipment. May perform incidental typing using a standard office typewriter, word processing equipment or other automated office systems. In New York City Health + Hospitals In Addition To Performing The Duties As Described Above, May Also Perform The Following: May provide clerical support in health care setting patient care units; as directed by medical staff, prepares, compiles, maintains, files, and/or retrieves patient medical records; records diet instructions; requisitions supplies; answers telephones and relays messages to patients and medical staff; directs visitors to patient's rooms, distributes mail, newspapers, etc., inventories patient's personal effects and stores them following proper procedures. We need to convert each sentence into list items. However many sentences are long and contain multiple clauses separated by semicolons. The instruction: "Use
- for any list of duties/requirements/benefits". It doesn't forbid having complex sentences inside
- . So we can keep each sentence as a list item. But we need to preserve all substantive information; splitting at periods is fine. We'll need to be careful not to lose any detail. Let's extract sentences: 1. Purpose of Position: This class of positions encompasses clerical related office activities utilizing manual and automated office systems; duties may include supervision of employees performing routine tasks appropriate to each Assignment Level. All personnel perform related work. Under supervision, with latitude for independent judgment, performs supervisory and/or moderately difficult clerical duties. We could break into three items: - This class of positions encompasses clerical related office activities utilizing manual and automated office systems; duties may include supervision of employees performing routine tasks appropriate to each Assignment Level. - All personnel perform related work. - Under supervision, with latitude for independent judgment, performs supervisory and/or moderately difficult clerical duties. But the first sentence includes a semicolon; we can keep as is. 2. Examples Of Typical Tasks: At a higher level, performs the duties of Assignment Level II: Performs responsible clerical work in various administrative and operational areas by processing, recording, checking, and maintaining records; files and invoices using alphabetical and numerical procedures including data/control coding; furnishes information and prepares reports requiring the selection of data from simple records or statistics. Performs ordinary mathematical computations. Checks records for accuracy of information and for conformity with established policies and procedures. Operates a telephone call directory, multi-line phone, or switchboard. Performs clerical operations in an assigned area, such as the filing of materials and the searching of files for difficult to locate materials. Performs data entry and retrieval using a personal computer, video display terminal, or other automated office systems. Performs routine data processing functions in the area of production control. May perform incidental typing. May supervise and instruct a small group engaged in the performance of data entry and retrieval operations. In the temporary absence of the supervisor, may perform his/her supervisory duties not in excess of 30 work days or 210 hours in a calendar year. We can break each sentence after period. Let's list them: - At a higher level, performs the duties of Assignment Level II: Performs responsible clerical work in various administrative and operational areas by processing, recording, checking, and maintaining records; files and invoices using alphabetical and numerical procedures including data/control coding; furnishes information and prepares reports requiring the selection of data from simple records or statistics. - Performs ordinary mathematical computations. - Checks records for accuracy of information and for conformity with established policies and procedures. - Operates a telephone call directory, multi-line phone, or switchboard. - Performs clerical operations in an assigned area, such as the filing of materials and the searching of files for difficult to locate materials. - Performs data entry and retrieval using a personal computer, video display terminal, or other automated office systems. - Performs routine data processing functions in the area of production control. - May perform incidental typing. - May supervise and instruct a small group engaged in the performance of data entry and retrieval operations. - In the temporary absence of the supervisor, may perform his/her supervisory duties not in excess of 30 work days or 210 hours in a calendar year. 3. In New York City Health + Hospitals In Addition To Performing The Duties As Described Above, May Also Perform The Following: Compiles and maintains central file of health care setting and clinic patient medical records; compiles medical care and census data for statistical reports, maintains indexes on patient, disease, operation and other categories. We can break: - In New York City Health + Hospitals In Addition To Performing The Duties As Described Above, May Also Perform The Following: Compiles and maintains central file of health care setting and clinic patient medical records; compiles medical care and census data for statistical reports, maintains indexes on patient, disease, operation and other categories. But maybe better to split after colon? We'll keep as one item. 4. In addition to performing the duties of Assignment Level II at a higher level, also performs the following typical tasks: Supervises and instructs a small unit of group(s) engaged in clerical activities. Plans, assigns, and reviews the work of subordinates, and is generally responsible for the satisfactory completion of the work performed in the