Clerical Assistant

Noncertified Grade 18 • Nonexempt • Eligible for employment contract: No

About the Role

Supports the activities of an office or school by performing general clerical duties such as copying, receiving telephone calls, and providing customer service.

Schedule

Monday-Friday (occasional evenings and weekends)

Qualifications

Knowledge, Skills, and Abilities

• Knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Apps
• Excellent customer service skills
• Excellent organizational skills
• Effective interpersonal skills to deal with a diverse public
• Ability to be discrete and maintain confidentiality
• Ability to communicate clearly and concisely both orally and in writing using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback
• Ability to use a variety of office equipment such as a copier, fax machine, scanner, etc.
• Ability to minimize errors with attention to detail
• Ability to establish and maintain effective working relationships with school system staff, students, parents, and community members

Education, Training, and Experience

• High School diploma or equivalent

Preferred Qualifications

• Experience in a clerical or human resource related area

Responsibilities

• Performs general clerical duties (e.g., copying, faxing, typing, note taking, scheduling meetings)
• Receives and returns phone calls to employees who need information; answers and sends emails to answer inquiries and delivers needed documents and information; provides customer service to those who visit the office or school
• Investigates specific questions, concerns, and issues to provide answers and/or resolutions
• Attends all required meetings and trainings
• Performs other related duties, as assigned

Work Environment

This job operates in a professional office environment with a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, phones, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff, students, parents, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force.