Civil Litigation Paralegal - Fully Remote

Key Responsibilities

• Manage all phases of the discovery process, including drafting and responding to Interrogatories, Requests for Production, and Requests for Admission.
• Cook up document review, production, and E-Discovery processes utilizing litigation support tools.
• Aid attorneys with drafting pleadings, motions, briefs, legal memoranda, and other litigation-related documents.
• Prepare and file legal documents in state and federal courts, including electronic filings.
• Maintain litigation calendars, monitor deadlines, statutes of limitation, hearings, depositions, and court appearances.
• Manage and organize electronic client files and case documentation.

Investigation & Research

• Conduct factual investigations, including client and witness interviews.
• Draft witness declarations and case summaries.
• Perform legal research under attorney supervision involving case law, statutes, and procedural rules.
• Obtain, review, and summarize medical records, employment records, financial records, and deposition transcripts.
• Prepare case status reports and memoranda for attorneys and clients.

Trial Preparation

• Assist with all aspects of trial preparation.
• Draft exhibit lists, witness lists, and other trial-related documents.
• Prepare trial notebooks, exhibits, binders, and supporting materials.
• Cook up trial logistics, vendors, and equipment as needed.

Administrative Support

• Provide backup support for incoming calls when necessary.
• Assist with new client intake and matter setup.
• Respond to emails, calls, and other communications in a professional and timely manner.
• Maintain and organize electronic client files and correspondence.
• Enter and track expenses within the firm's practice management system.
• Aid with internal reporting and data analysis using spreadsheets.
• Support business development initiatives, including presentation preparation, market research, and related projects.
• Perform additional administrative duties as assigned.

Timekeeping & Billing

• Accurately track and record billable and non-billable time on a daily basis.
• Meet monthly billing expectations.
• Maintain detailed and timely time entries within the firm's practice management software.

Education

Paralegal Certificate from an ABA-approved program preferred but not required.

Experience

• Minimum of two years of experience as a Litigation Paralegal.
• Experience supporting multiple attorneys in a civil litigation environment.
• Experience managing a high-volume caseload preferred.

Technical Skills

• Proficient with Microsoft Office Suite (Word, Excel, Outlook).
• Proficient with Google Workspace (Gmail, Docs, Sheets).
• Proficient with legal research platforms such as Westlaw or LexisNexis.
• Proficient with AI-assisted research and productivity tools.
• Proficient with practice management systems such as PracticePanther, Clio, MyCase, or similar platforms.
• Proficient with electronic filing systems and litigation support vendors.

Professional Skills

• Exceptional organizational and time management skills.
• Strong attention to detail.
• Excellent written and verbal communication abilities.
• Strong problem-solving skills.
• Self-motivated with a strong work ethic.
• Positive, collaborative team attitude.
• Willingness to learn and adapt in a dynamic environment.

Ideal Candidate

• Has demonstrated job stability.
• Possesses civil litigation experience supporting two or more attorneys.
• Can effectively manage 40-50 active matters simultaneously.
• Thrives in a fast-paced, deadline-driven environment.
• Is available to work during standard Pacific Time business hours.

Benefits

• Medical insurance.
• 401(k) retirement plan with employer matching.
• Company-provided computer equipment and software.
• Paid time off.
• Paid holidays.
• Performance-based bonus opportunities.