Citywide Grants Manager

About This Position

The Citywide Grants Manager manages and coordinates grant-related activities across the City of Phoenix, including identifying funding opportunities, streamlining grant application processes, and supporting grant-funded procurement, budgeting, and contract administration activities. This position works collaboratively with departments across city government to strengthen the city's grant strategy, improve coordination, and maximize external funding opportunities.

Duties, Functions, And Responsibilities

• Research potential grant opportunities, analyze legislative and regulatory changes, and develop grant funding strategies aligned with the City's goals.

• Respond to and resolve sensitive inquiries and complaints from both internal and external sources. Provide solutions to complex problems and work to resolve difficult issues between involved parties.

• Develop and implement a citywide grant strategy that aligns funding opportunities with the City's strategic priorities and capital investment needs.

• Identify and prioritize high-value grant opportunities and coordinate cross-departmental teams to pursue competitive funding.

• Support City departments in preparing competitive grant proposals, including proposal strategy, narrative development, budget preparation, data analysis, and compliance review.

• Track federal and state funding opportunities and deadlines, including discretionary grants, infrastructure funding programs, and legislative appropriations relevant to City priorities.

• Conduct monthly and quarterly grant liaison meetings.

• Have standing relationships with Arizona Native Tribes to understand their tribal gaming process. Work with city departments to complete all required tribal grant agreements and contracts. Write and review all necessary city council reports and requests for council action related items for the tribal gaming grants.

• Using the existing enterprise grants management system, develop and maintain a citywide grant opportunity tracker and quarterly report identifying funding opportunities, applications submitted, and funds secured.

• Prepare business planning reports, memoranda, and correspondence on departmental policies and activities.

• Develop tools, templates, and internal processes to improve coordination and capacity for grant development and management across City departments.

• Oversee resolution of single audit recommendations related to citywide grant administration.

• Facilitate and provide training to city staff on citywide grant policies and procedures.

• Evaluate and make recommendations for changes in organization, policy, and procedures-based feasibility.

• Perform other duties as assigned.

IDEAL CANDIDATE

Demonstrated experience identifying and pursuing competitive grant opportunities tied to infrastructure, resiliency, public safety, or capital investment projects.
Experience coordinating citywide or multi-department grant strategies within a large public-sector organization.
Experience in managing the oversight of grant compliance, reporting, and management.
Demonstrated success securing competitive federal or state grants, particularly infrastructure or discretionary grants (e.g., USDOT, FEMA, HUD, EPA).
Experience working with federal or state appropriations, grant programs, or government funding processes.
Knowledge of funding guidelines, services, compliance and reporting for federal, state, and local grant funding.
Knowledge of pertinent Federal, State, and local laws, ordinances, statutes, and regulations related to grant programs.
Knowledge of organizational and management practices as applied to the analysis and evaluation of grant programs.
Ability to travel to more than one work location.

PAY AND HIRING RANGE

$102,544.00 - $133,307.20 annually.

BENEFITS

A comprehensive Middle Manager benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi

Minimum Qualifications

• Five years of progressively responsible experience in grants research, grants administration, finance or public administration.
• Bachelor's degree in public or business administration, government management, or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record.

Preferred Qualifications

• The minimum qualifications listed above, plus:
• A Certified Grants Management Specialist, Grants Professional Certified, Certified Fundraising Executive, Certified Government Financial Manager, or equivalent.