CIB, Executive Assistant

About the role

Santander is a global leader and innovator in the financial services industry and is evolving from a high-impact brand into a technology-driven organization. Our people are at the heart of this journey and together, we are driving a customer-centric transformation that values bold thinking, innovation, and the courage to challenge what's possible. This is more than a strategic shift. It's a chance for driven professionals to grow, learn, and make a real difference.

Responsibilities

The CIB Executive Assistant performs secretarial and administrative assignments of a confidential nature including, but not limited to:

• Calendar management; scheduling meetings; booking meeting rooms
• Coordinating travel arrangements including booking travel tickets and settlement of related expenses
• Conducting administrative and office related project functions for multiple directors/managers and their teams
• Creating filing systems when needed and monitoring efficiency
• Copying/collating complex materials
• Circulating presentation materials and other documents for meeting attendees as appropriate
• Taking and relaying messages and appropriately escalating calls to the appropriate personnel
• Organizing and maintaining diaries/calendars/schedules and maintaining responsibility for scheduling appointments
• Drafting emails and other documentation as instructed for review by management
• Preparing purchase orders as required and obtaining the appropriate approvals

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor's Degree or equivalent work experience: Business Administration or equivalent field — Required
• 3+ Years Administrative support experience — Required
• Excellent interpersonal, written and communication skills
• Ability to recognize sensitive material and maintain the utmost discretion and diplomacy with a high degree of confidentiality
• Polished executive assistant with professional maturity and previous corporate environment experience
• Ability to effectively interact with senior level management both internally and with external clients
• Ability to manage top level managers supported with tact, diplomacy and assertiveness
• Demonstrated ability to work independently to establish priorities, multi-task, meet deadlines, strong organizational, time management and planning skills
• Ability to multi-task, react and think quickly
• Self-starter with strong sense of ownership and involvement
• Ability to seek clarification or assistance when needed
• Thorough knowledge of a variety of software programs (particularly Excel, Word, and PowerPoint)
• Demonstrated calendar management and scheduling
• Attention to detail and problem solving skills
• Continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines
• Demonstrated ability to organize, plan and develop multiple projects within time constraints to meet deadlines while staying within budget/guidelines
• Exceptional customer service skills
• High level of attention to detail and demonstrated problem solving skills
• Approaching tasks from a positive perspective and with openness to change
• Ability to apply independent judgment when resolving routine enquiries
• Excellent interpersonal, written and communication skills
• Ability to recognize sensitive material and maintain the utmost discretion and diplomacy with a high degree of confidentiality
• Requires professional demeanor at all times and must be flexible in a fast changing environment
• Candidate will be supporting a trading floor

Preferred Qualifications

• Established work history or equivalent demonstrated through a combination of work experience, training, military service, or education
• Experience in Microsoft Office products including Teams; Concur T&E; Workday; CCure; Adobe and PowerPoint a plus

Pay

The base pay range for this position is posted below and represents the annualized salary range. For hourly positions (non-exempt), the annual range is based on a 40-hour work week. The exact compensation may vary based on skills, experience, training, licensure and certifications and location.

• Minimum Base Pay Range: $61,875.00 USD
• Maximum Base Pay Range: $105,000.00 USD

Benefits

We Value Your Impact — Your contribution matters and it's recognized. You can expect a fair and competitive rewards package that reflects the impact you create and the value you deliver. We know rewards go beyond numbers. Offering more than just a paycheck, our benefits are designed to support you, your family and your well-being, now and into the future. Santander Benefits - 2026 Santander OnGoing/NH eGuide available.

Working Conditions

• Frequent minimal physical effort such as sitting, standing and walking is required for this role
• Depending on location, occasional moving and lifting light equipment and/or furniture may be required