Child and Youth Program Operations Clerk

About the role

Navy Child and Youth Programs (CYP) offers early care and youth services in various settings. CYP Operations Clerks are front-line representatives and administrative liaisons who manage the CYP waitlist, coordinate enrollment, oversee recordkeeping, and collect parent fees.

Responsibilities

• Helps prepare and maintain assigned reports, correspondence, and statistical and financial data pertaining to CYP components.
• Maintains child registration and enrollment paperwork, ensures accuracy of USDA food program records, and conducts background checks.
• Provides front desk coverage, logs children in and out, and answers inquiries regarding programs and services, patron financial obligations, waiting lists, and policies and procedures.
• Collects fees and records payments, notifies supervisors of delinquent payments, and monitors supplies and resources.
• Serves as a mandatory reporter to Family Advocacy and Child Protective Services.
• Performs other duties as assigned.

Requirements

• Must satisfactorily complete all background checks for child care positions, including fingerprint checks, a Tier 1 with Child Care check, Tier 3 if applicable, and a State Criminal History Repository (SCHR) check.
• Must successfully pass the E-Verify employment verification check.
• Must pass a pre-employment physical, provide evidence of immunization, be free of all communicable diseases, and obtain appropriate immunization against communicable diseases.
• Must be 18 years of age or older.
• Must successfully obtain and maintain appropriate security clearance as needed.
• Must possess knowledge of administrative support functions, general office automation software, and military CDC, CDH, SAC, YP, R&R, and USDA Food Programs.
• Must demonstrate working knowledge of computer keyboard and Child and Youth Management System (CYMS) or equivalent database system.
• Must have two (2) years of administrative experience.

Qualifications

• Knowledge of administrative support functions.
• Knowledge of general office automation software, practices, and procedures.
• Working knowledge of computer keyboard and Child and Youth Management System (CYMS) or equivalent database system.
• Ability to maintain accurate reports and records and military style documents.
• Ability to communicate effectively in English, both verbally and in writing.
• Ability to complete required training certificates and maintain certifications or credentials required by Federal, State, and/or national accreditation institutions used as part of DoD's Child and Youth Programs.

Benefits

• Annual Leave - 13 per calendar year (based on percentage earned each pay period).
• Sick Leave - 13 per calendar year (based on percentage earned each pay period).
• Paid Holidays - 11 per year.
• Medical (vision included) and Dental Insurance.
• NAF Retirement Plan.
• 401K Savings Investment Plan with employer match up to 3%.
• Basic life insurance with optional life and spouse/dependent coverage.
• Medical savings account (FSA) access.
• Access to Morale, Welfare & Recreation Programs.
• Discounted tickets and travel options and shopping privileges at the Navy Exchange.
• Daycare discount.