Chief of Staff

Strategic & Operational Leadership

• Serve as a trusted advisor to the CEO/leadership team, providing counsel on strategic priorities, organizational issues, and key decisions.
• Translate executive vision and quarterly/annual goals into clear execution plans with owners, timelines, and metrics.
• Run leadership team meetings and cross-departmental syncs — set agendas, drive decisions, and track follow-through on action items.
• Identify organizational bottlenecks, gaps, or risks before they become urgent, and drive resolution across departments (Operations, Finance, HR, Safety, Business Development).
• Lead or co-lead special projects on behalf of the CEO — new market entry, process standardization, systems implementation, or company-wide initiatives.

Executive Partnership & Communication

• Act as a key liaison between the CEO/leadership and department heads, regional managers, field leadership, and external partners.
• Prepare briefing materials, board/leadership presentations, and internal communications on behalf of executive leadership.
• Filter and prioritize issues escalated to the CEO, resolving what can be resolved and elevating only what truly requires executive attention.
• Represent the CEO in meetings when appropriate, and ensure decisions and commitments made are accurately communicated and tracked.

Organizational Standards & Culture

• Champion the Vanguard Standard of Excellence — the company's defined "We Always / We Never" behavioral standards — and hold teams accountable to it.
• Partner with HR and department leaders to reinforce consistent standards across field and office operations.
• Support culture-building initiatives, town halls, and company-wide communications that reinforce mission, values, and standards.

Governance & Reporting

• Track progress against company-wide goals (90-day/annual priorities) and provide regular status reporting to the CEO and leadership team.
• Cook up the rhythm of the business — board meetings, leadership offsites, quarterly business reviews — including materials, logistics, and follow-up.
• Maintain appropriate confidentiality and discretion regarding sensitive business, personnel, financial, and contractual information.

Qualifications

• 5+ years of experience in a Chief of Staff, senior operations, management consulting, or executive leadership support role; construction, trades, or field-services industry experience strongly preferred.
• Demonstrated ability to manage complex, cross-functional projects from strategy through execution.
• Exceptional written and verbal communication skills; comfortable preparing materials for executive and board-level audiences.
• Strong business acumen — able to understand financials, operations, and field realities well enough to translate between departments.
• High discretion and sound judgment in handling confidential company, financial, and personnel information.
• Bachelor's degree required; MBA or equivalent advanced degree a plus.
• Proficiency with business tools (e.g., Microsoft Office/Google Workspace); familiarity with Sage Intacct, Miter, or similar construction/HR platforms a plus.
• Strategic thinking balanced with hands-on execution.
• Buys into the collaborative culture and thrives in ambiguity and fast-changing priorities without losing organization.
• Primarily office-based with regular travel to regional offices and active job sites across the company's operating footprint.
• May require occasional evening or early-morning availability to support executive schedules or time-sensitive company needs.