Chief of Staff

About the role

Sodali & Co is a recognized global capital markets stakeholder advisory firm, serving over 2,000 clients in more than 65 countries. The Firm advises a diverse and global client base including many of the world’s largest companies. Formed by the mergers of several market-leading capital markets stakeholder engagement consultancies, Sodali is the largest global shareholder services firm in the world. The Firm operates out of three global headquarters in New York, London, and Sydney and is supported by 12 regional offices in major financial capitals around the world. Sodali provides a full suite of shareholder, sustainability, and strategic communications advisory services that, together, enable the Firm to deliver clients differentiated insights, integrated expertise, and bespoke advice to address complex interconnected issues, identify and capitalize on strategic opportunities, and drive successful business outcomes. Sodali’s Services Include Shareholder Advisory services include M&A Advisory, Activism Preparation and Defense, Board Governance Services, Corporate Governance Advisory, Proxy Solicitation, Capital Markets Intelligence, Global Debt and Bondholder Services, and Stakeholder Research. Sustainability services include ESG Assessment, Strategy & Implementation, and Communications Advisory. Strategic Communications services include Corporate Communications, Financial and Transaction Communications, Investor Relations, Public Affairs and Campaigns, Crisis and Special Situations, and Research. The Opportunity The Chief of Staff is a critical operational partner to the CEO, ensuring the CEO’s time, priorities, and communications are managed with precision, discretion, and a high standard of excellence. This is primarily an execution-focused, administrative-forward role designed to multiply the CEO’s effectiveness, managing the day-to-day rhythms of the office of the CEO so that the CEO can focus on leadership, strategy, and relationship-building. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced environment where service to the CEO and the organization is the core mission.

Responsibilities

• Own and manage the CEO’s calendar with precision and strategic intent, ensuring time is protected for priorities, balanced across internal and external commitments, and aligned to the CEO’s working style and preferences.
• Coordinate complex, multi-time-zone scheduling with internal leaders, board members, investors, and external partners, anticipating conflicts and resolving them proactively.
• Plan and coordinate all CEO travel arrangements, including itineraries, logistics, briefings, and on-the-ground support.
• Actively manage the CEO’s task list (including inbox) and follow-up items, ensuring commitments are tracked, deadlines are met, and nothing falls through the cracks.
• Prepare high-quality briefings, agendas, background materials, and read-aheads for all CEO meetings, ensuring the CEO enters every engagement fully prepared.
• Capture action items from meetings and follow through to ensure accountability across the leadership team.
• Handle highly sensitive information, including personnel matters, board communications, financial data, and strategic plans, with absolute discretion, exercising sound judgment about what to share, with whom, and when.
• Serve as a trusted point of contact between the CEO and internal and external stakeholders, routing communications thoughtfully and maintaining the CEO’s voice and standards in correspondence.
• Facilitate the flow of information across departments, ensuring leaders and teams are aligned and informed of CEO priorities and decisions.
• Partner with the Internal Communications Manager on CEO-attributed communications, maintaining the cadences and voice standards that support the office of the CEO.
• Support the preparation of materials for Executive Leadership Team meetings, Board sessions, and other presentations, coordinating inputs from across the organization.
• Manage logistics for Board Meetings, including meeting and dinner planning, communication, and set up.
• Develop and maintain consistent processes, templates, and routines for recurring leadership touchpoints and reporting cycles.
• Drive time-bound special projects as directed by the CEO, coordinating across teams and tracking progress to