Chemistry & Biochemistry Department Manager (Hybrid)

About the role

The Department Manager reports to the department chair for daily and long-term work direction and the Faculty Support Manager for process oversight, administrative support, and guidance.

Responsibilities

• Manages, plans, and administers a wide range of operations to support the academic department.
• Interfaces with Dean’s office and central offices such as Academic Personnel, Procurement, Space, Web management, Facilities, IT, Registrar, and Human Resources.
• Manages daily administrative operations, functions as gatekeeper, participates in the development of effective systems for managing the flow of information within the department.
• Manages time-sensitive issues and deadlines including: student concerns, petitions, articulation requests, APO and personnel matters, and various compliance requirements.
• Maintains the appropriate privacy of confidential documents like student records and graduate student transcripts.
• Serves as a point of contact in curricular matters and ensures coordination between the department and the Dean’s office.
• Makes decisions on instructional budget performance and advises on changes to course offerings, instructor and TA assignments, and resource needs.
• Hires TAs, readers, and other graduate students for each semester.
• Coordinates short work breaks for ASEs with APO and payroll services.
• Coordinates Employment Exceptions with faculty, Department Chairs, Graduate Division, Dean’s office, APO, and graduate students.
• Processes separations of ASEs with Payroll Services.
• Supports student employment and funding.
• Briefs new Chairs on processes.

Qualifications

• Bachelor's degree from an accredited university in a related area and/or equivalent experience/training.
• 3 years of directly related, progressively responsible experience in an administrative support unit with experience leading or supervising the work of others, or an equivalent combination of education, training, and experience.
• A masters degree is preferred, but may not substitute for the required years of experience.

Skills

• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Knowledge of a variety of administrative operational activities such as event planning, fundraising tracking, website design, accounting and budgeting, and contracts and grants processes.
• Broad knowledge of common organization-specific and other computer application programs.
• Ability to use discretion and maintain confidentiality.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Demonstrated experience in financial and accounting systems, including modeling, forecasting, and planning.
• Experience locating, identifying, analyzing and synthesizing large quantities of data, identifying needs and developing recommendations.

Benefits

The University of California, Merced offers a comprehensive benefits package including health insurance, retirement plans, and paid time off.

Pay

The budgeted annual salary range for this position is Step 1: $75,794/yr.

Schedule

This position is remote/hybrid with 3 days on-site per week.