Certified Payroll Administrator

About the role

The Certified Payroll Administrator is responsible for the collection of weekly payroll reports for everyone working on a Hoar job site that is federally funded.

Responsibilities

• Monitor multiple Outlook inboxes for incoming payroll reports.
• Collect SF1413 from each trade partner/subcontractor submitting payroll.
• Verify a county‑specific wage rate determination sheet is provided to each trade partner, usually provided by the owner.
• Verify accuracy of WH347 or comparable form and ensure all project‑specific information is correct in reports.
• Submit SF1444 form to the Department of Labor for missing wage determinations.
• Use checklist and review each report submitted, cross‑referencing the wage rate sheet provided to that project specifically.
• File weekly reports for each trade partner/sub‑tier vendor working on site for the duration of the project.
• Collect break‑in‑work letters from contractors temporarily not working on site.
• Prepare and maintain a certified payroll log for each project saved on the shared drive.
• Work directly with the field office admin to ensure payments are not released until all current certified payroll reports have been collected.

Requirements

• High School Diploma, GED or equivalent.
• 1–2 years of experience providing administrative support, preferably in the Architecture/Engineering/Construction industry.
• 1–2 years of experience administering or collecting certified payroll reports.
• Previous experience with the Davis‑Bacon or prevailing wage rate determination requirements is required.
• Strong computer skills including knowledge of Excel, Word, MS Office Suite.
• Valid Driver’s License required.

Physical Demands and Working Environment

Environment

Work is performed mainly in an indoor and outdoor setting with exposure to all types of weather and temperature conditions, and travel from site to site.

Physical

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate equipment requiring repetitive hand movement and fine coordination; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.

Vision

See in the normal visual range with or without correction.

Hearing

Hear in the normal audio range with or without correction.