Accounting Administrator-Certified Payroll

Essential Job Duties And Responsibilities

• Process vendor invoices with accuracy; submit invoices to Corporate AP for timely remittance.
• Perform reconciliation and retention of employee credit card transactions and related documentation.
• Obtain proper information necessary for new vendor set-up, and new or expanded credit requests.
• Collect applications for credit from new customers as needed, collect W-9 or other documentation, and submit to Corporate AR for credit determination.
• Create purchase orders and/or requisitions for job related materials and services when requested by management.
• Code vendor purchase orders with the appropriate GL account / location and note adjustments.
• Track and resolve open purchase orders; comply with purchasing policies, processes, and procedures.
• Review AR aging to ensure compliance with Company and/or customer specifications; initiate collection efforts as required.
• Maintain accounts receivable customer files and related records. Correctly process and timely deliver customer invoices; retain customer files and invoice information.
• Absorb and assist with month-end closing responsibilities, and work to meet all month-end / close deadlines.
• Handle cash receipts according to policy, including merchant processing of AR credit cards.
• Absorb and assist with ordering of office, janitorial, and kitchen supplies utilizing approved purchasing processes.
• Perform front office reception duties, including receiving and transferring incoming telephone calls, and greeting and directing visitors.
• Perform general clerical duties such as copying, scanning, filing of records, processing incoming and outgoing mail.
• Perform all other tasks as necessary or assigned.

Minimum Qualifications (Experience, Skills, And Education)

• High school diploma or equivalent.
• Associate degree or higher in accounting, business, finance, or similar highly preferred.
• Minimum two (2) years’ experience of recent, successful office accounting (AR, AP, bookkeeping) experience is preferred.
• Minimum two (2) years recent experience with accounting software preferred, but not required.
• Good to excellent knowledge of Microsoft Office Suite to include Word, Outlook, and Power Point.
• Advanced Excel and data entry skills with excellent typing speed and accuracy necessary.
• Understanding of insurance as it relates to vendors, 1099 compliance, and independent contractor requirements.
• Excellent written and oral communication and interpersonal skills with internal and external stakeholders, and all levels of staff.
• Excellent organizational and prioritization skills; is detail oriented, manages time efficiently and has the ability to multi-task successfully.
• Demonstrated ability to work under deadlines and timeframes effectively with a customer service demeanor.