Centralized Staffing & Scheduling Coordinator

About the role

Bon Secours is a faith-based and patient-focused organization dedicated to enhancing the health and well-being of all people through exceptional patient care. The role of Centralized Staffing & Scheduling Coordinator is essential in balancing and publishing schedules to ensure all skill mixes are covered for unit efficiency.

Responsibilities

• Create and edit schedules for nursing departments into the electronic scheduling system following all hospital policies, procedures, and guidelines.
• Assign specialty roles particular to each unit’s operational needs.
• Prepare accurate daily and/or shift work schedules, which reflect forecasted needs in collaboration with nurse managers.
• Approve or deny all schedule requests based on skill mix and needs of the unit, with communication to unit managers as appropriate.
• Balance and publish schedules at the end of the self-scheduling period to ensure all skill mixes are covered for unit efficiency; determine the vacancy rate for the various roles in the department and post incentive shifts in accordance with the incentive policy for the ministry.
• Adjust schedule to accommodate needs through acquiring additional personnel or reducing scheduled staff.
• Contact available staff to best provide for unit care requirements utilizing available resources to fill open shifts.
• Within 24 hours of shift time, determine complex department staffing needs and arrange appropriate coverage in the technology and communicate to the units.
• Receive sick call notifications and manage unplanned shift vacancies; evaluate market staffing as a whole system to determine needs for recruiting associates for open shifts, leveraging technology to maximize inpatient resources with minimal fiscal impact to the hospital organization.
• Maintain daily maintenance of unit/department schedules within the electronic staffing system.
• Effectively communicate critical or immediate staffing needs to nurse manager or their designee.
• Approve or deny all timecard requests with attestations, with communication to unit managers as appropriate.
• Prepare timecards for readiness for manager approval (Review and clean up exceptions).
• Maintain staffing related records, files, and reports.
• Distribute reports to appropriate leaders, as determined by manager.
• Afford assistance with allocation of agency resources and other duties as assigned pertaining to contract labor.

Requirements

• Associate degree in business, Data Management, or Related Field (preferred)
• 1 Year Experience With Staffing & Scheduling Software (required)
• Previous experience in a healthcare setting (preferred)

Qualifications

• Strong communication skills
• Ability to balance and publish schedules efficiently
• Experience with electronic scheduling systems
• Knowledge of hospital policies and procedures

Skills

• Excellent organizational skills
• Effective communication skills
• Time management and multitasking abilities
• Ability to work independently and as part of a team

Benefits

As a Bon Secours Mercy Health associate, you're part of a Mission that matters. We support your well-being—personally and professionally. Our benefits are built to grow with you and meet your unique needs, every step of the way. Benefits may vary based on the market and employment status. All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability.