Centralized Staffing Coordinator

Job Duties & Responsibilities

• Generates, balances, and maintains unit schedules to ensure adequate staffing levels.
• Reviews self-scheduling, time-off requests, and staffing changes in accordance with hospital policy.
• Serves as a liaison between leadership, payroll, and hospital departments to ensure appropriate staffing levels, compliance with policies, accurate payroll processing, and effective communication.
• Maintains current staff databases including FTE status, competencies, and contact information.
• Acts as a primary point of contact for staff regarding scheduling changes and policies.
• Reconciles employee timecards to ensure accurate pay and attendance records.
• Enters and validates manual time adjustments and pay codes as required.
• Investigates discrepancies between scheduling, payroll, and timekeeping systems.
• Ensures employee status accuracy in coordination with Human Resources.
• Maintains required documentation and historical timecard records.
• Performs timely and accurate time and labor processing in line with established accuracy standards.
• Serves as a resource for troubleshooting timekeeping issues and responding to complex inquiries.
• Provides system support, reports, and audits related to attendance, overtime, and leave.
• Participates in system upgrades, testing, and enhancement initiatives.
• Maintains desk procedures and ensures adherence to departmental workflows and policies.
• Maintains open communication with unit leadership, staff, payroll, and internal stakeholders.
• Prepares and distributes staffing, payroll, overtime, leave, and agency reports.
• Documents staffing and timekeeping activity within electronic systems.
• Responds professionally to inquiries and ensures confidentiality of information.
• Supports appropriate use of overtime and staffing resources.
• Assists leadership with labor cost awareness and staffing efficiency.
• Ensures compliance with hospital policies, payroll procedures, and applicable regulations.
• Maintains current knowledge of hospital systems, policies, and procedures.
• Participates in required training, meetings, and performance improvement initiatives.
• Serves as a resource and support for new team members.
• Demonstrates problem-solving, adaptability, professionalism, and customer service.

Skills & Requirements

• H.S. Diploma or GED required
• 2 years payroll, timekeeping, and/or hospital administrative experience