Central Supply Specialist

About the role

This position is responsible for the daily operation of the Central Supply area of the Veterinary Medical Center. Duties include order research, purchasing, auditing, financial accounting, inventory management, picking orders, delivering orders, restocking Central Supply, maintaining facilities according to VMC cleanliness standards, and stocking feed and supplies. The specific duties and work schedule will vary based on current needs.

The University of Minnesota Veterinary Medical Center's (VMC) hospitals have served Minnesota's cats, dogs, horses, and farm animals for more than a century. With more than 32,000 patient visits each year, the VMC is one of the busiest veterinary teaching hospital systems in the U.S. as well as a hub for clinical research. It also has the largest team of board-certified specialists in the Upper Midwest who take a collaborative, compassionate approach to patient care while using—and pioneering—the latest research and technologies. More than 16 specialty services deliver cutting-edge veterinary services in a teaching environment that is continuously shaping the future of veterinary medicine.

Responsibilities

Purchasing and Inventory Management (80%)

• Conduct research on potential suppliers and vendors under general supervision
• Recommend materials/selections and alternatives for medical supplies
• Create and maintain inventory storage and order systems for Central Supply and Dispensary; assist other areas in this responsibility
• Enter pharmaceutical and medical supply purchases for College locations (VMC, TRC, West Metro Equine, Leatherdale Equine Center) into the Enterprise Financial System and partner with Central Purchasing
• Explain and interpret University purchasing policies and procedures to internal clients
• Work with University purchasing and established policies to conduct annual RFPs for large volume supplies
• Track ordering and delivery status and monitor VMC inventory levels
• Resolve ordering, invoice, and delivery problems in partnership with University systems
• Assist with annual inventory counts and other reports or audits as requested
• Receive product inventory into the hospital information system and review/update pricing within established policies
• Perform daily transfer process within the hospital information system of inventory requests and deliveries
• Process various requests from shipments managed by UPS and FedEx
• Receive inventory into University of Minnesota financial system
• Conduct daily review of central supply reporting
• Support chain of receipt, possession, and auditing for all goods, including pharmaceuticals

Training and Documentation (10%)

• Provide training for hospital and central supply support staff rotating through central supply on basics of ordering/order pulling, supply delivery, timing, and chain of possession/receipt
• Develop and maintain central supply procedure manual reflecting the most up-to-date University-wide policies

Other Duties (10%)

• Other duties and responsibilities as assigned by direct or indirect leadership, including supporting purchasing projects such as capital equipment

Qualifications

Minimum Qualifications

• BA/BS degree or a combination of related education and work experience to equal four years

Preferred Qualifications

• Two years of purchasing experience with pharmaceuticals and/or medical supplies
• Two years of experience inventory system creation and management
• Certified Pharmacy or Veterinary Technician
• Knowledge of pharmacy/veterinary medicine terminology
• Knowledge of pharmaceutical and medical supply storage and handling requirements
• Knowledge of hazardous substance handling and storage requirements
• Experienced in medical supplies and pharmaceutical ordering through hospital inventory system
• Customer Service orientation
• Outstanding interpersonal skills

Pay

Pay Range: $23.84 – $25.50 per hour, depending on education, qualifications, and experience.

Time Appointment: 100% Appointment. Position Type: Civil-Service & Non-Faculty Labor Represented Staff.

Benefits

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area