Centering Coordinator

Part-time position: 20 hours per week, nights required.

Responsibilities

• Performs a variety of secretarial and administrative tasks to support departmental operations, including transcribing/filing, maintaining and updating documents, correspondence, reports, and meeting minutes following established departmental and hospital guidelines.
• Assists providers during exams and procedures, including obtaining patient vitals and measurements, completing patient history and documentation as instructed, performing point-of-care testing, phlebotomy, and specimen collection.
• Assists providers with basic routine tests, injections, and procedures; maintains clinical equipment and reports issues or concerns.
• Operates equipment in a safe and competent manner; prepares Centering rooms for the next session and stocks sites with necessary medical equipment and supplies, including immunizations.
• Schedules patients for participation in the program.
• Demonstrates knowledge of hospital information systems pertinent to daily duties.
• Provides new patients with paperwork and orientation to Centering.
• Coordinates hospital set-ups for various conference rooms.
• Maintains confidentiality of all department/employee information in accordance with established procedures.
• Serves as the liaison between the Director of the Centering Pregnancy Program, the Director of the Centering Parenting Program, administration, and the Centering Healthcare Institute for communications, data collection, site approval, and re-accreditation.
• Maintains and renews site memberships in CHI; helps coordinate site approval applications and re-accreditations.
• Records data for Centering Counts, Redcap, and Birth Tracks.
• Plans, orders, and stocks Centering sites with notebooks, supplies, refreshments, and other materials needed for pregnancy and parenting group sessions.
• Serves as a representative on the Centering Steering committee and assists in sending out notices and minutes required for CHI accreditation.
• Maintains yearly schedules for pregnancy and parenting groups and communicates group times to providers and medical assistants.
• Schedules reunions for groups.
• Maintains p-card reports and expenses and submits them monthly.
• Serves as co-trainer for facilitators and co-facilitators for the Centering Pregnancy program.
• Co-facilitates or facilitates groups as needed.
• Participates in centering update meetings for centering staff.
• Functions as a collaborative team member, demonstrating commitment to group goals and teamwork.
• Ensures patient safety in job functions and participates in hospital, department, or unit patient safety initiatives.
• Takes action to correct observed risks to patient safety and reports adverse events and near misses to appropriate management.
• Identifies possible risks in processes, procedures, or devices and communicates them to those in charge.

Requirements

• High School Diploma or equivalent required.
• Current BLS certification or obtained prior to providing direct patient care is required.
• Certification as a Medical Assistant preferred.
• Two years of administrative/secretarial experience required.
• Experience in a clinical practice preferred.
• Level 1 and Level 2 Centering certification required.
• Train the Trainer certification preferred.

Skills

• Previous experience using a business office suite, such as Microsoft Office, is preferred.
• Knowledge of medical terminology preferred.