Center Coordinator

Responsibilities

• Convening and implementing events and meetings
• Sending emails to various stakeholders such as the Executive Committee, External Advisory Committee, and students for recruitment to the PIEP program (on behalf of manager, director, research specialist)
• Updating and maintaining Center email lists and weekly newsletters (preparation and distribution)
• Supporting center manager in administrative functions such as maintaining records of Executive Committee Meetings, initiating meeting polls and emails
• Processing speaker reimbursements and honoraria
• Organizing catering for receptions, presentations, workshops, and colloquia; overseeing pre- and post-event preparation and cleanup, organizing and running A/V
• Preparing presentations, gathering relevant material for conferences, etc.
• Handling all printing and digital distribution of documents relating to committee presentations, workshops, and other meetings
• Developing high quality print materials/pdfs for events
• Communications: Coordinating with PIIRS and other university offices to manage event publicity via websites and other forums, online communications & website: Editing and posting CGI event announcements, short news articles, social media stories and updating the CGI website weekly, working with the Manager and Faculty Director
• Making regular and timely updates to the website and posts to social media
• Course and Student Engagement Support: Supporting/leading PIEP at Princeton through student recruitment/outreach, interview scheduling, info sessions logistics support for the field coordinator (if separate from this role)
• Updating the CGI website for campus-wide courses relevant to CGI
• Maintaining the student funding requests and managing annual thesis awards process
• Supporting Faculty Director in CGI communications and activities
• Managing the Director's reimbursements, correspondence
• Preparing and reconciling reports for expenses
• Providing support to the Director's research workshops related to CGI activities
• Supporting communications of the Faculty Director

Qualifications

• Bachelor's degree or equivalent education and experience
• Experience in events management
• Knowledge of business process management tools and financial applications like Concur
• Emails, calendar and Zoom skills to organize faculty or stakeholder meeting times, locations and implement these meetings
• Lead email newsletters and event campaigns via Constant Contact, Mailchimp, or similar email platforms
• Ability to multitask and work independently with high attention to detail and follow-through
• Demonstrated Experience with social media or other forms of large scale communications
• Enjoy working in a fast-paced, project-driven office
• Tactfully handle confidential information
• Comfort with Zoom videoconferencing
• Proficient writing and editing skills in using Microsoft Office Suite, including PowerPoint, Canva (with examples of prior writing or posters)
• Video and photo editing skills for posters and newsletters desirable
• Strong work ethic
• Experience engaging undergraduate students