CDOC - Payroll Data Management II

About the role

The Payroll Unit is responsible for the accurate and timely collection and reporting of hours worked and leave taken by DOC employees in accordance with various federal and state laws.

Responsibilities

• Advise DOC employees and/or supervisors on rules, regulations, and procedures regarding payroll-related policies, procedures, and practices to accomplish entry into the official DOC Timekeeping system in accordance with State of Colorado Fiscal Rules, State of Colorado Board Rules, Fair Labor Standards Act and DOC Administrative Regulations;
• Audit/examine time entered into the timekeeping system to ensure that minimum requirements of the work period have been met;
• Make necessary corrections to time entry and shift differential and/or overtime while ensuring accurate payment of shift differential and/or overtime is reflected in the official Payroll system;
• Enter DOC employees direct deposit information into the official Payroll system and verify it's accuracy;
• Arrange distribution of any physical checks received to ensure they are provided to employees on the scheduled payday;
• Investigate employee inquiries regarding missing direct deposits/checks;
• Determine if a corrective letter needs to be provided to an Appointing Authority if an employee is non-compliant with the requirement to provide direct deposit information;
• Investigate inquiries from employees regarding possible discrepancies in pay or deductions;
• Analyze and determine if a correction is necessary and ensure the needed changes are reflected in the Payroll system accurately and timely;
• Other duties as assigned.

Requirements

• Five (5) years of relevant experience in Finance, Business Administration, Public Administration, Data Management or a related field of study to the assignment.
• OR- A combination of related education and/or relevant experience in Finance, Business Administration, Public Administration, Data Management equal to five (5) years.

Qualifications

• Excellent organizational skills;
• Ability to effectively and efficiently solve problems and determine the best solution;
• Proficient in time management and scheduling;
• Self-directed and motivated work ethic;
• Attention to detail;
• Exceptional communication skills - oral and written, in order to collaborate with directors and wardens for specific data collection;
• Ability to research and gather data;
• Ability to read and comprehend the English language;
• Ability to effectively communicate fluently in English both verbally and in writing;
• Ability to provide excellent customer service.

Preferred Qualifications

• Payroll experience in Colorado State Government;
• Demonstrated proficiency in Microsoft Excel.

Benefits

• Distinctive career advancement opportunities throughout the state system;
• Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans.