Cataloging & Access Coordinator

Full-time, in-person position based in Jenkins, Kentucky. Salary: $50,380, plus full benefits. Reports to: Appalshop Archive Director.

About the role

The Cataloging & Access Coordinator increases program capacity in the Appalshop Archive as part of an organization-wide restructuring that places the Archive at the center of Appalshop operations. The Coordinator will ensure a smooth transition into this new organizational model, boosting capacity to the Archive by providing information and access to the Archive’s collections for use across all Appalshop programs and by the public. This role manages the organization, description, and discoverability of Appalshop’s collections and materials, bridging the gap between technical processing and user access.

Supported through Appalshop’s investment in organizational change, this position will also help establish systems through which the Archive can contribute to Appalshop’s long-term financial sustainability. By making collections discoverable, improving information about availability and use, and creating efficient licensing and fulfillment workflows, the Coordinator will strengthen Appalshop’s ability to generate mission-aligned earned revenue through archival licensing, research and reproduction services, educational and exhibition uses, and archive-based program and product development.

Responsibilities

• Create, update, and enhance bibliographic records (PBCore) for diverse objects and formats, including film, video, audio, photographs, paper, art, and textiles.
• Perform authority control, ensure database integrity, and resolve issues within the database.
• Audit catalog data for accuracy and consistency to improve discoverability.
• Oversee workflows that connect users to resources, including managing electronic resource access and physical processing.
• Coordinate uploading digital access files to various public-facing platforms such as Collective Access, the Archive website, YouTube, and social media.
• Respond to internal and external research and usage inquiries.
• Create a documented and efficient licensing and access-services workflow to ensure collection materials contribute to new licensing, educational, exhibition, distribution, and program-development opportunities.
• Collect data to assess the revenue potential and long-term cost of archival services.
• Assist with public engagement events such as Kentucky/International Archive Day, Open Archive Day, Home Movie Day, and archival community workshops, listening sessions, and oral history gathering.
• Assist with local and regional tabling and community event opportunities.
• Assist in developing radio content for Appalshop’s radio station, WMMT.
• Perform other duties as assigned by supervisors.

Outcomes

• Appalshop successfully transitions into a new organizational model.
• Applies best practices and standards for cataloging and access.
• Appalshop programs and staff are supported and sustained in collaboration with key staff and stakeholders.
• Coordinator is visible at Archive and Appalshop sponsored events.

Qualifications

• Master’s degree in Library Science (MLS/MLIS) or equivalent experience.
• Proficiency with cataloging standards and ability to adapt to using the Archive’s Collective Access cataloging system.
• Expertise in classification systems (LC) and subject heading assignment.
• Strong attention to detail, analytical skills, and communication abilities.

Benefits

Full benefits package included.

Pay

$50,380 per year.