Cash Application & Accounts Receivable Clerk
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Do NOT repeat the job title as a heading. We need to include sections only when posting has real specific content. We have company overview, position summary, key responsibilities, qualifications, skills & competencies, benefits & perks, performance metrics maybe not needed. Also there is "Compensation Disclaimer" but no actual salary range given, so we should not create Pay section because no specific pay info. Schedule not given. So we can have sections: About the role (maybe combine company overview + position summary), Responsibilities, Qualifications, Skills, Benefits. Also maybe "Performance Metrics" not in list of allowed headings; we should not create a heading not in allowed list unless we think it's needed? The instruction says use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It implies we should use those headings; we can also use others? Probably better to stick to those. So we can map: About the role (company overview + position summary). Responsibilities (key responsibilities). Qualifications (education + experience). Skills (skills & competencies). Benefits (benefits & perks). Possibly also "Requirements" could be used but we have qualifications covering education/experience; we could split but better to follow given list.
We need to use - for any list of duties/requirements/benefits, and
for prose.
We must preserve all substantive information, not invent or summarize away detail. Remove boilerplate etc. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. There's no explicit EEO but there is "Life at IMS" includes diversity statement; that might be considered EEO boilerplate; we should remove that. Also "Compensation Disclaimer" maybe not boilerplate but it's about salary range not given; we should not create Pay section; we can maybe include as a short paragraph? It's about compensation disclaimer; but it's not specific salary; we could drop it as it's not substantive? It says "Compensation Disclaimer: The salary range listed for this position reflects the potential earning range for the role..." Since no salary range listed, it's just a disclaimer; we could drop it as boilerplate. Also "Life at IMS" includes diversity statement; we should drop that.
We need to keep company overview, position summary, responsibilities, qualifications, skills, benefits.
Let's extract content.
Company Overview: "Industrial Metal Supply, founded in 1948, is a leading metals distributor with seven locations serving California and Arizona. We are entering an exciting new growth phase as we expand our brand awareness and enhance the customer experience. IMS is committed to safety, quality, reliability, and operational excellence across the business."
Position Summary: "The Cash Application & Accounts Receivable Clerk is responsible for accurately applying customer payments, maintaining accounts receivable records, researching payment discrepancies, and supporting collection activities. This role ensures timely, accurate posting of cash receipts, reconciles customer accounts, and collaborates with customers, sales teams, and management to resolve outstanding issues."
Key Responsibilities: list bullet points.
We need to convert each bullet into
- . The bullet list includes several items grouped under headings: Cash Application Process, Accounts Receivable, Reporting & Reconciliation, Customer Service, Other Duties. We should keep all items.
Let's list them:
Cash Application Process:
- Process and apply daily customer payments received via ACH, wire transfer, lockbox, check, credit card, and electronic remittance.
- Research and resolve unapplied cash, short payments, overpayments, deductions, and payment discrepancies.
- Reconcile daily cash receipts to bank deposits and accounting records.
- Prepare and maintain cash application reports and supporting documentation.
- Ensure timely and accurate posting of customer payments.
Accounts Receivable:
- Monitor customer accounts to ensure timely payment of outstanding invoices.
- Generate and distribute customer statements, invoices, and account reconciliations.
- Research and resolve billing, payment, and account discrepancies.
- Assist with collections activities, including customer communications regarding past-due balances.
- Maintain accurate customer account information and documentation.
- Support month-end closing activities related to accounts receivable.
Reporting & Reconciliation:
- Perform account reconciliations and maintain aging reports.
- Investigate and resolve variances between customer accounts and general ledger balances.
- Prepare AR reports for management review.
- Assist with audits by providing requested documentation and reports.
Customer Service:
- Respond to customer inquiries regarding invoices, payments, credits, and account balances.
- Work with internal departments including Sales, Customer Service, and Accounting to resolve issues.
- Maintain professional and positive relationships with customers.
Other Duties:
- Perform other duties as assigned.
- Duties, responsibilities, and activities may change, or new ones may be assigned, at any time with or without notice.
Qualifications:
Education: High school diploma or GED required. Associate degree in Accounting, Finance, or Business preferred.
Experience: 1-3 years of experience in cash application, accounts receivable, accounting, or a related field. Experience with ERP systems such as SAP, Oracle, Microsoft Dynamics, JD Edwards, or similar preferred. Experience handling high-volume cash posting is a plus.
Skills & Competencies:
- Strong attention to detail and accuracy.
- Proficient in Microsoft Excel, including formulas, pivot tables, and data analysis.
- Knowledge of accounts receivable processes and cash application procedures.
- Strong analytical and problem-solving skills.
- Excellent organizational and time management abilities.
- Effective written and verbal communication skills.
- Ability to work independently and meet deadlines.
Physical Requirements: Ability to sit and work at a computer for extended periods. Ability to occasionally lift up to 15 pounds. This might be considered part of qualifications? Not in allowed headings; but we could include under Qualifications as a paragraph? The instruction says use headings from list; but we could still include physical requirements as a
under Qualifications maybe. However we should not create a heading not in list. We could incorporate into Qualifications section as a paragraph.
Performance Metrics: list but not in allowed headings; we could drop as not required? It's substantive but not in allowed headings; maybe we could include under Qualifications? But better to follow instruction: only use those headings; we could omit performance metrics if not fitting. However we must preserve ALL substantive information; dropping performance metrics would lose info. But we could incorporate them into a
under Qualifications or maybe under Responsibilities? It's about metrics; maybe we can add a section "Requirements" (allowed) and put performance metrics there? Actually "Requirements" is allowed heading. Could use Requirements for qualifications and performance metrics? But we already have Qualifications. Perhaps we can use Requirements for experience/education and Qualifications for skills? Hmm.
The instruction: "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It gives examples but not exhaustive; we can use those headings. It says "include a section ONLY when the posting has real, specific content for it". So we can choose which of those headings to use. We have content for About the role, Responsibilities, Requirements (maybe education/experience), Qualifications (maybe skills), Benefits. We could also use Skills for skills & competencies. So we need to map.
Let's decide:
- About the role: company overview + position summary.
- Responsibilities: key responsibilities.
- Requirements: education + experience (maybe also physical requirements).
- Qualifications: maybe skills & competencies? Actually Qualifications often includes education/experience; but we already used Requirements for that. Could swap: Requirements for education/experience, Qualifications for skills & competencies. That seems okay.
- Skills: maybe we could skip if we used Qualifications for skills; but we need to use Skills heading for skills & competencies. Let's use Skills for skills & competencies.
- Benefits: benefits & perks.
Thus we have sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits.
We need to ensure we don't repeat job title as heading.
Now we need to format.
We'll output HTML fragment like:
About the role
Industrial Metal Supply, founded in 1948, is a leading metals distributor with seven locations serving California and Arizona. We are entering an exciting new growth phase as we expand our brand awareness and enhance the customer experience. IMS is committed to safety, quality, reliability, and operational excellence across the business.
The Cash Application & Accounts Receivable Clerk is responsible for accurately applying customer payments, maintaining accounts receivable records, researching payment discrepancies, and supporting collection activities. This role ensures timely, accurate posting of cash receipts, reconciles customer accounts, and collaborates with customers, sales teams, and management to resolve outstanding issues.
Then Responsibilities with - ... etc.
We need to keep all bullet points.
Let's craft.
Responsibilities:
- Process and apply daily customer payments received via ACH, wire transfer, lockbox, check, credit card, and electronic remittance.
- Research and resolve unapplied cash, short payments, overpayments, deductions, and payment discrepancies.
- Reconcile daily cash receipts to bank deposits and accounting records.
- Prepare and maintain cash application reports and supporting documentation.
- Ensure timely and accurate posting of customer payments.
- Monitor customer accounts to ensure timely payment of outstanding invoices.
- Generate and distribute customer statements, invoices, and account reconciliations.
- Research and resolve billing, payment, and account discrepancies.
- Assist with collections activities, including customer communications regarding past-due balances.
- Maintain accurate customer account information and documentation.
- Support month-end closing activities related to accounts receivable.
- Perform account reconciliations and maintain aging reports.
- Investigate and resolve variances between customer accounts and general ledger balances.
- Prepare AR reports for management review.
- Assist with audits by providing requested documentation and reports.
- Respond to customer inquiries regarding invoices, payments, credits, and account balances.
- Work with internal departments including Sales, Customer Service, and Accounting to resolve issues.
- Maintain professional and positive relationships with customers.
- Perform other duties as assigned.
- Duties, responsibilities, and activities may change, or new ones may be assigned, at any time with or without notice.
Requirements: education + experience + physical requirements.
We'll put as paragraphs maybe combine.
Education: High school diploma or GED required. Associate degree in Accounting, Finance, or Business preferred.
Experience: 1-3 years of experience in cash application, accounts receivable, accounting, or a related field. Experience with ERP systems such as SAP, Oracle, Microsoft Dynamics, JD Edwards, or similar preferred. Experience handling high-volume cash posting is a plus.
Physical Requirements: Ability to sit and work at a computer for extended periods. Ability to occasionally lift up to 15 pounds.
Qualifications: maybe we could put skills & competencies here? But we already have Skills heading. Actually we said Qualifications for skills & competencies? Let's re-evaluate: We have Requirements for education/experience, Qualifications for skills & competencies, Skills for maybe something else? But we have only skills & competencies; we could put them under Qualifications and skip Skills heading. However we need to use headings only when we have content; we can omit Skills if we put skills under Qualifications. But we have both Qualifications and Skills as allowed headings; we can
- for any list of duties/requirements/benefits, and
for prose. We must preserve all substantive information, not invent or summarize away detail. Remove boilerplate etc. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. There's no explicit EEO but there is "Life at IMS" includes diversity statement; that might be considered EEO boilerplate; we should remove that. Also "Compensation Disclaimer" maybe not boilerplate but it's about salary range not given; we should not create Pay section; we can maybe include as a short paragraph? It's about compensation disclaimer; but it's not specific salary; we could drop it as it's not substantive? It says "Compensation Disclaimer: The salary range listed for this position reflects the potential earning range for the role..." Since no salary range listed, it's just a disclaimer; we could drop it as boilerplate. Also "Life at IMS" includes diversity statement; we should drop that. We need to keep company overview, position summary, responsibilities, qualifications, skills, benefits. Let's extract content. Company Overview: "Industrial Metal Supply, founded in 1948, is a leading metals distributor with seven locations serving California and Arizona. We are entering an exciting new growth phase as we expand our brand awareness and enhance the customer experience. IMS is committed to safety, quality, reliability, and operational excellence across the business." Position Summary: "The Cash Application & Accounts Receivable Clerk is responsible for accurately applying customer payments, maintaining accounts receivable records, researching payment discrepancies, and supporting collection activities. This role ensures timely, accurate posting of cash receipts, reconciles customer accounts, and collaborates with customers, sales teams, and management to resolve outstanding issues." Key Responsibilities: list bullet points. We need to convert each bullet into
- . The bullet list includes several items grouped under headings: Cash Application Process, Accounts Receivable, Reporting & Reconciliation, Customer Service, Other Duties. We should keep all items.
Let's list them:
Cash Application Process:
- Process and apply daily customer payments received via ACH, wire transfer, lockbox, check, credit card, and electronic remittance.
- Research and resolve unapplied cash, short payments, overpayments, deductions, and payment discrepancies.
- Reconcile daily cash receipts to bank deposits and accounting records.
- Prepare and maintain cash application reports and supporting documentation.
- Ensure timely and accurate posting of customer payments.
Accounts Receivable:
- Monitor customer accounts to ensure timely payment of outstanding invoices.
- Generate and distribute customer statements, invoices, and account reconciliations.
- Research and resolve billing, payment, and account discrepancies.
- Assist with collections activities, including customer communications regarding past-due balances.
- Maintain accurate customer account information and documentation.
- Support month-end closing activities related to accounts receivable.
Reporting & Reconciliation:
- Perform account reconciliations and maintain aging reports.
- Investigate and resolve variances between customer accounts and general ledger balances.
- Prepare AR reports for management review.
- Assist with audits by providing requested documentation and reports.
Customer Service:
- Respond to customer inquiries regarding invoices, payments, credits, and account balances.
- Work with internal departments including Sales, Customer Service, and Accounting to resolve issues.
- Maintain professional and positive relationships with customers.
Other Duties:
- Perform other duties as assigned.
- Duties, responsibilities, and activities may change, or new ones may be assigned, at any time with or without notice.
Qualifications:
Education: High school diploma or GED required. Associate degree in Accounting, Finance, or Business preferred.
Experience: 1-3 years of experience in cash application, accounts receivable, accounting, or a related field. Experience with ERP systems such as SAP, Oracle, Microsoft Dynamics, JD Edwards, or similar preferred. Experience handling high-volume cash posting is a plus.
Skills & Competencies:
- Strong attention to detail and accuracy.
- Proficient in Microsoft Excel, including formulas, pivot tables, and data analysis.
- Knowledge of accounts receivable processes and cash application procedures.
- Strong analytical and problem-solving skills.
- Excellent organizational and time management abilities.
- Effective written and verbal communication skills.
- Ability to work independently and meet deadlines.
Physical Requirements: Ability to sit and work at a computer for extended periods. Ability to occasionally lift up to 15 pounds. This might be considered part of qualifications? Not in allowed headings; but we could include under Qualifications as a paragraph? The instruction says use headings from list; but we could still include physical requirements as a
under Qualifications maybe. However we should not create a heading not in list. We could incorporate into Qualifications section as a paragraph. Performance Metrics: list but not in allowed headings; we could drop as not required? It's substantive but not in allowed headings; maybe we could include under Qualifications? But better to follow instruction: only use those headings; we could omit performance metrics if not fitting. However we must preserve ALL substantive information; dropping performance metrics would lose info. But we could incorporate them into a
under Qualifications or maybe under Responsibilities? It's about metrics; maybe we can add a section "Requirements" (allowed) and put performance metrics there? Actually "Requirements" is allowed heading. Could use Requirements for qualifications and performance metrics? But we already have Qualifications. Perhaps we can use Requirements for experience/education and Qualifications for skills? Hmm. The instruction: "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It gives examples but not exhaustive; we can use those headings. It says "include a section ONLY when the posting has real, specific content for it". So we can choose which of those headings to use. We have content for About the role, Responsibilities, Requirements (maybe education/experience), Qualifications (maybe skills), Benefits. We could also use Skills for skills & competencies. So we need to map. Let's decide: - About the role: company overview + position summary. - Responsibilities: key responsibilities. - Requirements: education + experience (maybe also physical requirements). - Qualifications: maybe skills & competencies? Actually Qualifications often includes education/experience; but we already used Requirements for that. Could swap: Requirements for education/experience, Qualifications for skills & competencies. That seems okay. - Skills: maybe we could skip if we used Qualifications for skills; but we need to use Skills heading for skills & competencies. Let's use Skills for skills & competencies. - Benefits: benefits & perks. Thus we have sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits. We need to ensure we don't repeat job title as heading. Now we need to format. We'll output HTML fragment like:
About the role
Industrial Metal Supply, founded in 1948, is a leading metals distributor with seven locations serving California and Arizona. We are entering an exciting new growth phase as we expand our brand awareness and enhance the customer experience. IMS is committed to safety, quality, reliability, and operational excellence across the business.
The Cash Application & Accounts Receivable Clerk is responsible for accurately applying customer payments, maintaining accounts receivable records, researching payment discrepancies, and supporting collection activities. This role ensures timely, accurate posting of cash receipts, reconciles customer accounts, and collaborates with customers, sales teams, and management to resolve outstanding issues.
Then Responsibilities with- ... etc.
We need to keep all bullet points.
Let's craft.
Responsibilities:
- Process and apply daily customer payments received via ACH, wire transfer, lockbox, check, credit card, and electronic remittance.
- Research and resolve unapplied cash, short payments, overpayments, deductions, and payment discrepancies.
- Reconcile daily cash receipts to bank deposits and accounting records.
- Prepare and maintain cash application reports and supporting documentation.
- Ensure timely and accurate posting of customer payments.
- Monitor customer accounts to ensure timely payment of outstanding invoices.
- Generate and distribute customer statements, invoices, and account reconciliations.
- Research and resolve billing, payment, and account discrepancies.
- Assist with collections activities, including customer communications regarding past-due balances.
- Maintain accurate customer account information and documentation.
- Support month-end closing activities related to accounts receivable.
- Perform account reconciliations and maintain aging reports.
- Investigate and resolve variances between customer accounts and general ledger balances.
- Prepare AR reports for management review.
- Assist with audits by providing requested documentation and reports.
- Respond to customer inquiries regarding invoices, payments, credits, and account balances.
- Work with internal departments including Sales, Customer Service, and Accounting to resolve issues.
- Maintain professional and positive relationships with customers.
- Perform other duties as assigned.
- Duties, responsibilities, and activities may change, or new ones may be assigned, at any time with or without notice.
paragraphs maybe combine.
Education: High school diploma or GED required. Associate degree in Accounting, Finance, or Business preferred.
Experience: 1-3 years of experience in cash application, accounts receivable, accounting, or a related field. Experience with ERP systems such as SAP, Oracle, Microsoft Dynamics, JD Edwards, or similar preferred. Experience handling high-volume cash posting is a plus.
Physical Requirements: Ability to sit and work at a computer for extended periods. Ability to occasionally lift up to 15 pounds.
Qualifications: maybe we could put skills & competencies here? But we already have Skills heading. Actually we said Qualifications for skills & competencies? Let's re-evaluate: We have Requirements for education/experience, Qualifications for skills & competencies, Skills for maybe something else? But we have only skills & competencies; we could put them under Qualifications and skip Skills heading. However we need to use headings only when we have content; we can omit Skills if we put skills under Qualifications. But we have both Qualifications and Skills as allowed headings; we can
- ... etc.
We need to keep all bullet points.
Let's craft.
Responsibilities: