Case Records Specialist

Columbus, Ohio • Full-time • $20/hr

About the role

The Case Records Specialist works to complete accounting and financial duties for the region(s) including billing audits, accounts payable, and accounts receivable.

Responsibilities

• Ensures confidentiality, safe-keeping, and document maintenance for case records.
• Consistently maintains adherence to HIPAA privacy law.
• Becomes knowledgeable of COA accreditation requirements and assists program staff in meeting documentation requirements and preparing for the auditing process.
• Collects and compiles data for Quality Improvement audits as directed by the Manager of Quality Improvement.
• Ensures that all documentation audited by the contract agency is collected and properly filed prior to all scheduled audits and/or deadlines.
• Becomes proficient in using the information systems required by the contract agency.
• Ensures timely completion of data entry required by the contract agency and OYAP documentation policy including:
  • Case Plans
  • Semi-Annual Reviews (SAR)
  • Court Activity Requests/Results (CARR)
  • New case openings/closings
  • Activity Logs
• Processes all discoveries and subpoenas requested by the OYAP Managed Care counsel or the legal department of the contract agency.
• Prepares the Letters of Invitation for all Semi-Annual Reviews (SAR) and assimilates all necessary documents required by the court for the SAR.
• Collects and compiles data for reports as required for contract compliance.
• Assists with clerical functions such as photocopying as requested by the attorney, court, office employees, etc.
• Distributes regular/interoffice mail.
• Participates in rotation for picking up the Closed Records mail weekly, covering the switchboard for lunch/breaks, and filling food pantry orders.
• Performs other duties as requested.

Requirements

• Minimum of a high school diploma, or equivalent.
• Minimum of 3 years of experience in business, or in a clerical position.
• Previous experience in records management in a child welfare, or medical setting desired.
• Good typing and filing skills.
• Experience with word processing, spreadsheets, and data entry.
• Proficient use of desktop and laptop computers, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet, and database programs.
• Valid driver’s license.
• Reliable personal transportation.
• Good driving record.
• Minimum automobile insurance coverage of $100,000/$300,000 bodily injury liability.

Benefits

• Medical, Dental, and Vision insurance for you and your family.
• 22 Days Off Each Year plus 11 Paid Holidays.
• Summer Hours Off (Friday afternoons off).
• Student Loan Repayment assistance, up to $1,200 per year.
• 401(k) retirement plan.
• Tuition Assistance.
• Work Anniversary Trips.
• Peace leave.
• Excellent training and continuing education and development opportunities.

About us

We have been serving communities and clients since 1978. We continue to expand and develop new and innovative programs for our communities and families. We offer unique and personalized services for families and individuals in four different areas: Prevention/Intervention, Positive Youth Development, Out-of-Home-Placement and Reunification/Permanency.