Capital Procurement Coordinator

About the role

The Capital Procurement Coordinator supports the successful execution of capital projects by coordinating procurement activities from requisition through delivery. This role ensures procurement documentation, vendor communications, ERP transactions, and project reporting are executed accurately and efficiently. The coordinator serves as the operational backbone of the Capital Procurement team, allowing sourcing specialists to focus on commercial strategy while ensuring projects continue moving forward. As the Capital Procurement organization grows, this role will also participate in improving procurement workflows, documentation standards, and reporting processes.

Responsibilities

Procurement Administration

• Issue RFQs and purchase orders
• Maintain procurement records within D365
• Coordinate vendor documentation
• Track procurement milestones
• Maintain procurement logs and reporting dashboards

Expediting

• Monitor vendor delivery commitments
• Follow up on manufacturing progress
• Coordinate logistics updates
• Escalate schedule risks

Project Coordination

• Support procurement planning meetings
• Maintain action item registers
• Coordinate engineering documentation
• Track approvals and commercial documentation

Vendor Support

• Assist with vendor onboarding
• Coordinate vendor information
• Support commercial correspondence
• Maintain vendor records

Process Improvement

• Identify opportunities to improve procurement workflows
• Help standardize templates and documentation
• Support ERP improvements
• Assist in developing procurement metrics

Qualifications

• 2–5 years of procurement, project coordination, or supply chain experience
• Strong organizational skills
• Excellent attention to detail
• Experience using ERP systems
• Strong Microsoft Excel skills
• Industrial or manufacturing experience
• Capital project exposure
• D365 experience
• Project coordination experience

Qualities

• Highly organized
• Enjoys coordinating multiple activities simultaneously
• Communicates proactively
• Solves problems independently
• Comfortable with changing priorities
• Takes pride in building structure where it does not yet exist

Benefits

• Competitive compensation package
• Health and Dental coverage
• RRSP (Canada) / 401K (USA) contributions
• Generous paid time off program