Capital Formation Operations Associate

Key Responsibilities

• Support the end-to-end capital formation process for alternative investment opportunities, from pre-launch readiness through subscription execution and close tracking.
• Coordinate with investment, marketing, legal, compliance, and client-facing teams to ensure opportunities are positioned, documented, and ready for client engagement.
• Track launch milestones, capital raise timelines, subscription deadlines, minimums, capacity constraints, closing schedules, and other key fundraising logistics.
• Help translate investment opportunity details into clear operational requirements for internal stakeholders supporting client education, diligence, and subscription workflows.
• Manage the operational setup of alternative investment opportunities, including feeder vehicle launches, direct subscription pathways, document workflows, and investor onboarding requirements.
• Carefully prepare, review, distribute, and execute subscription agreements, offering documents, investor questionnaires, side letters, and related fund documentation.
• Utilize DocuSign and other workflow tools to create efficient, accurate, and scalable subscription processes.
• Maintain accurate opportunity, launch, subscription, and close-status records in Salesforce or similar CRM / workflow systems; identify bottlenecks and escalate issues proactively.
• Partner with internal and external legal teams to facilitate timely review and execution of fund documentation and investor materials.
• Coordinate with compliance to ensure capital formation and subscription workflows follow applicable regulatory, policy, and approval requirements.
• Serve as a day-to-day liaison with fund administrators, General Partners, counsel, and other external partners to resolve documentation, onboarding, and closing-related questions.
• Serve as a key point of contact for client teams and internal stakeholders on capital formation workflows, subscription logistics, deadlines, documentation requirements, and opportunity launch status.
• Develop step-by-step guides, process maps, FAQs, and training materials that improve internal understanding of capital formation and investment onboarding processes.
• Host internal training sessions to educate client-facing teams on new opportunities, subscription workflows, document requirements, and key process changes.
• Coordinate with Research and Marketing teams to support accurate, compliant, and timely distribution of investment materials and launch communications.
• Conduct post-launch and post-close reviews to identify inefficiencies, pain points, and opportunities to improve the capital formation experience for client teams and operational partners.
• Lead or support operational improvement projects that enhance scalability, accuracy, transparency, and timeliness across the capital formation and investment onboarding lifecycle.
• Develop dashboards, trackers, or reporting tools to improve visibility into launch readiness, subscription progress, capital raise status, and process bottlenecks.
• Continuously refine the role and identify innovative ways to add value to Investment Operations, Investment Onboarding, and the broader investment platform.

Qualifications

• 1-3 years of relevant experience in capital formation, investor relations, fundraising operations, private fund operations, alternative investments, investment operations, or fund onboarding.
• Working knowledge of private fund subscription processes, investor documentation, capital raise timelines, and cross-functional launch coordination.
• Strong organizational skills and attention to detail, with the ability to manage multiple opportunities, deadlines, stakeholders, and workstreams simultaneously.
• Excellent communication and interpersonal skills, including the ability to coordinate effectively with client-facing teams, legal, compliance, operations, marketing, research, and external partners.
• Prior experience at a private fund manager, placement agent, RIA, multi-family office, fund administrator, investor relations team, or alternative investment platform (preferred).
• Knowledge of alternative investment structures, feeder vehicles, subscription agreements, offering memoranda, investor questionnaires, side letters, and closing mechanics (preferred).
• Familiarity with compliance standards and approval workflows related to private funds, marketing materials, investor eligibility, and subscription documentation (preferred).
• Experience working with General Partners, fund administrators, legal teams, compliance professionals, investment research teams, and client-facing distribution teams (preferred).
• Strong analytical and problem-solving abilities for diagnosing process gaps, improving workflow design, and building scalable operating models (preferred).