Capital Equipment Coordinator

Reporting directly to the Supply Chain Procurement and Sourcing Director, this role supports the Capital Equipment Program Manager and coordinates activities for complex capital acquisition and equipment replacement projects.

Responsibilities

• Capital Project & Committee Coordination: Coordinates initiatives essential for the Capital Equipment Program. Facilitates Capital Steering Committees and project review meetings, including managing request intakes, agendas, scheduling, quote reviews, and cross-functional participation across Clinical Engineering, IT, Facilities, and department leadership.
• Communication & Capital Strategy Deployment: Ensures effective communication among clinical, operational, and technical stakeholders regarding capital purchasing activities and project statuses. Assists in deploying the capital equipment strategy, drafting and editing written communications, progress reports, and departmental updates to share key capital workflow milestones and expenditure tracking.
• Capital Data Management & Spend Tracking: Manages data on capital project effectiveness by tracking approval decisions, purchase order statuses, quote comparisons, cost savings, and budget allocations using capital management software, databases, and ERP tracking tools.
• Equipment Evaluation & Logistics Coordination: Supports vendor quote reviews, equipment trials, and technical specification comparisons with clinical and facility partners. Coordinates site readiness, delivery timelines, dock logistics, and installation scheduling with suppliers, rigging teams, and facility managers to align with capital project schedules and minimize operational disruption.
• Process Improvement & System Support: Assists supply chain and asset management staff with cataloging capital items, coordinating asset tagging with Clinical Engineering, and updating information systems for accurate capital reporting. Implements solutions to optimize capital project execution, quote-to-PO workflows, invoice reconciliation, and project closeout documentation processes.

Requirements

• High school diploma or equivalent experience.
• Two (2) years of college coursework in Business, Project Management, Human Services, or related field.
• Five (5) years of progressively responsible experience in administration/customer service, with at least one (1) year of project coordination experience.
• Demonstrated experience in drafting, editing, and creating written communications and/or reports.
• Experience providing administrative support.
• Experience in a health care setting.
• Experience with information collection management systems.
• Experience with collaborative online tools to support distributed project teams (MS Project, Wikis, web surveys).

Preferred Qualifications

• Bachelor’s Degree in Business, Project Management, Marketing, or related field.
• At least three (3) years’ experience serving as a project coordinator.
• Experience working on process improvement projects.
• Demonstrated excellence in database management and information collection management systems.
• Bilingual skills.
• Advanced proficiency with Microsoft Office suite.

Schedule

Hybrid remote for Washington State only. 3 days a week required in office.

Pay

Compensation range: $60,643.00 - $90,965.00 per year (based on full-time employment of 2080 hours worked per calendar year). Offers are determined by multiple factors including equity, skills, experience, and expertise, and may vary within the range provided.

Benefits

• Medical, dental, and vision plans.
• 403(b) retirement plan.
• Life insurance.
• Paid time off.
• Tuition reimbursement.

About Us

Seattle Children’s delivers superior patient care, advances new discoveries and treatments through pediatric research, and serves as the pediatric and adolescent academic medical center for Washington, Alaska, Montana, and Idaho. U.S. News & World Report consistently ranks Seattle Children’s among the nation’s best children’s hospitals. Our core values—Compassion, Excellence, Integrity, Collaboration, Equity, and Innovation—guide our mission to care for all children in our region, regardless of families’ ability to pay.